Procurement Administrator

Job Description

6 MONTH CONTRACT START DATE ASAP

NO VISA PROVIDED

OFFICE WORK & SATURDAY WORKING

Procurement Administrator - Keep Projects Running Smoothly!

About Us

Founded in 2003, we've built a legacy of unforgettable experiences across the Middle East. From cultural festivals to flagship public events, our work blends logistical excellence with creative ambition to shape moments that matter.

We are LINKVIVA - creators of experiences that live beyond the day.

Our Energy (Values) - The 5Ps

• People - We rise by lifting others.
• Positivity - We see the light, even in chaos.
• Perfection - Not flawless. But fearless in chasing better.
• Pioneering - We break molds, not rules.
• Passion - We lead with fire in the belly.

Why You Should Join Us

• Critical Role - Be at the heart of our operations, ensuring procurement runs like clockwork.
• Collaborative Impact - Work closely with suppliers, warehouse, project, and finance teams to keep our events stocked and ready.
• Career Growth - Develop procurement expertise in a fast-paced, creative industry.

About The Role

As a Procurement Administrator, you'll play a key role in supporting our procurement processes and ensuring smooth delivery of goods and services. From managing purchase orders to coordinating with suppliers, you'll make sure LINKVIVA has everything it needs to deliver unforgettable events.

This role is ideal for someone detail-oriented, organized, and passionate about efficiency - who thrives on ensuring projects stay on time, on budget, and fully equipped.

What You'll Do

• Manage Purchase Orders - Create, process, and track POs with accuracy.
• Track Deliveries - Monitor orders and follow up with suppliers to ensure timely delivery.
• Coordinate Suppliers - Build strong vendor relationships and resolve issues quickly.
• Keep Records Updated - Maintain contracts, supplier details, and performance data.
• Support Inventory - Work with the warehouse team to monitor stock levels.
• Maintain Documentation - Keep detailed, organized procurement files.
• Provide Reports - Track expenses, highlight savings, and share updates with the Procurement Officer.
• Ensure Compliance - Follow company policies, legal regulations, and ethical practices.
• Evaluate Vendors - Support performance reviews and feedback.
• Optimize Costs - Identify opportunities for savings and process improvements.
• Support the Team - Handle procurement admin and coordinate related meetings.

About You

You are a structured and proactive professional who enjoys keeping operations running smoothly. You thrive on accuracy, communication, and efficiency.

• Minimum 2 years' experience in procurement or supply chain (events industry preferred).
• Bachelor's degree in Business Administration, Supply Chain, or similar.
• Strong organizational and time management skills.
• Proficiency in procurement systems/software.
• Confident communicator and skilled negotiator.
• Fluent in English (Arabic a plus).

What You Need To Apply

• 2+ years of procurement/supply chain experience.
• A degree in business, procurement, or related fields.
• Proficiency in MS Office and procurement tools.
• Fluent in English (spoken & written).

Bonus Points If You

• Have experience in the events, hospitality, or entertainment industry.
• Can spot opportunities for cost savings.
• Speak Arabic.