Position Summary
The Procurement and Delivery Associate (Associate) ensures that products and service materials are distributed on time and in the proper condition. This role will adhere to the routes and pathways developed to bring items to their desired destination in timely and orderly fashion, maintaining the integrity of the materials upon delivery. This role will integrate into the overall procurement procedures and department activities for the organization. The associate joins in the process of interacting with suppliers, reviewing purchase documents, and processing orders.

Job Duties & Responsibilities

To be successful, the individual in this role with support purchasing agents and leadership as well as being a collaborative teammate with partner with mailroom specialists.

Sorting, packing, and delivery services of mail, items, documents, etc

Resolve issues with incorrect/returned mail and packages, coordinating remediation and improvement steps with purchasing agents

Prepare and issue purchase order agreements, monitoring supplier indicators and patterns

Review and evaluate the quality of purchased items and resolving shortcomings; replenishing stock items and moving products between work stations and spaces

Entering data accurately into ERP and mail systems and generating reports related to inventory movement

As needed, will fill in for purchasing agents at all three hospital locations

Other duties as assigned by Executive Director of purchasing

Communication and professional conduct

• Written and verbal skills demonstrate succinctness and clarity

• Demonstrate organizational skills that promote timely response to inquires and to project completion.

• Communicate with all individuals in a positive and professional manner.

• Establish and maintain effective working relationships with a wide range of professional administrative and technical staff at all levels within the organization.

• Attempt to resolve individual issues with peers in a positive, calm manner, with focus on solution.

• Communicate concerns and provide solutions for same

• Project professional image by wearing appropriate professional attire

Knowledge of acceptable business practices

• Adherence to administrative reporting structure and procedures

• Decision-making through risk assessment and management

• Sound professional judgement including resourcefulness, initiative, discretion, integrity, and thoroughness.

• Ability to work in a changing, ambiguous, and fast-paced environment.

• Contribute in a positive, solution-focused manner

Contribute and integrate into a group environment and department rapport

• Promote a team environment, leading by example and by participating in workload completion when necessary.

• Interact with employees in a sensitive, positive manner.

• Provide mentorship and coaching to have challenging employee conversations when necessary.

• Communicate with employees promptly when incidents arise that may be a detriment to their performance or to the organization in general.

• Assist employees in professional growth.

• Develop performance standards by which employees can be measured, including competence within areas of responsibility.

Additional Job Description:

Physical/Mental Demands

• Position requires walking, sitting and standing. Lifting is moderate to heavy; must be capable of lifting a minimum of fifty (50) pounds. Reaching, handling, grasping and manual dexterity are necessary to operate various equipment.

• Verbal and hearing ability are required to interact with staff, consultants, patients and family members of patients. Numerical ability is required to maintain records and operate a computer.

• Tact is required to interact effectively with employees and professional staff. Logical thinking and discretion required to make decisions in initiating and implementing policies and procedures and standards.

• Must be able to read and communicate through written, verbal and auditory skills and abilities.

• Must be physically/mentally able to perform job duties as verified by a physical exam by a licensed physician, per post-employment physical.

Qualifications & Experience

• High school graduate/GED is required

• 1 year experience working in a healthcare setting

• 1 year supporting purchasing/procurement or service operations

• Must hold a valid driver's license

• Basic Microsoft Office and typing skills are required

• Self-starter and demonstrated ability to work independently with attention to detail

With a career at Rogers, you can look forward to a Total Rewards package of benefits, including:

• Health, dental, and vision insurance coverage for you and your family
• 401(k) retirement plan
• Employee share program
• Life/disability insurance
• Flex spending accounts
• Tuition reimbursement
• Health and wellness program
• Employee assistance program (EAP)

Through UnitedHealthcare, UMR and HealthSCOPE Benefits creates and publishes the Machine-Readable Files on behalf of Rogers Behavioral Health. To link to the Machine-Readable Files, please visit Transparency in Coverage (uhc.com)