Procurement Assistant

A Procurement Assistant (Civil-MEP Coordination)provides administrative and operational support for an organization's purchasing and supply chain activities, including sourcing vendors, preparing purchase orders and contracts, tracking deliveries, managing inventory, maintaining records, and resolving procurement-related issues. The role requires strong administrative skills, attention to detail, and the ability to maintain good supplier relationships while ensuring timely and cost-effective acquisition of goods and services.

Key Responsibilities

• Supplier & Vendor Management: Researching and identifying potential suppliers, obtaining quotes, negotiating terms, and maintaining positive relationships.
• Document Management: Preparing and processing purchase orders, contracts, requisitions, and other procurement documents, ensuring accuracy and compliance.
• Order Tracking: Monitoring the status of purchase orders and deliveries to ensure timely fulfillment and receipt of goods.
• Inventory Control: Assisting with inventory management, including tracking stock levels and coordinating with departments to manage supplies.
• Record Keeping: Maintaining accurate procurement records, databases, and vendor information.
• Problem Resolution: Addressing procurement-related issues, discrepancies, and disputes with vendors and internal stakeholders.
• Reporting: Assisting with preparing reports on procurement activities, such as commitments, requisitions, and purchase orders.
• Market Research: Conducting research on market trends, products, and suppliers to identify cost-saving opportunities.

Required Skills & Qualifications

• Administrative Skills: Proficiency in managing documents, handling correspondence, and organizing meetings.
• Communication Skills: Effective communication with suppliers, internal departments, and colleagues.
• Attention to Detail: Meticulous in verifying documents and tracking orders.
• Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
• Technical Proficiency: Familiarity with sourcing and logistics software and procurement systems.
• Interpersonal Skills: Ability to build and maintain collaborative relationships with vendors and internal stakeholders.

Interested candidate kindly share your cv at: hr@alikhaagroup.com

Job Type: Full-time

Pay: AED3,000.00 - AED4,500.00 per month