Procurement Assistant

The position

Role Summary:
The Procurement Assistant will support procurement operations by collecting quotations, managing samples, and ensuring compliance with organizational and regulatory standards, contributing to transparent, efficient, and cost-effective purchasing.

Responsibilities:
Procurement & Sourcing

Assist in obtaining quotations, preparing bid comparisons, and conducting market surveys.
Support the preparation of purchase requisitions (PRs), Request for Quotations (RFQs), Purchase Orders (POs), and contracts.
Ensure procurement activities follow organizational procurement policies and donor guidelines.

Documentation & Recordkeeping

Maintain procurement records, vendor database, contract files, and tracking sheets.
Ensure accurate filing (soft & hard copies) of procurement documents for audit purposes.
Update procurement tracker and share weekly status updates with line manager.

Vendor & Stakeholder Coordination

Communicate with suppliers for quotations, deliveries, and invoice follow-ups.
Maintain good relationships with vendors and respond to routine inquiries.
Coordinate with internal departments to clarify specifications and delivery needs.

Logistics & Delivery Follow-up

Assist in tracking deliveries and ensure correct items are delivered as per purchase order/contract
Coordinate with store/inventory teams to confirm receipt of goods/services.

Compliance & Reporting

Ensure procurement is executed with transparency and due diligence.
Flag procurement risks or irregularities to the Supervisor.
Assist in preparation of procurement status reports for management and donors.

The requirements

Bachelor’s degree in business administration, Supply Chain, Procurement, Finance, or related field.
At least 1-2 years of relevant experience.
Advanced expertise in MS Excel is essential and having experience in working with donor agencies will be an added advantage.
Familiarity with accounting software is an added advantage.

Skills and Abilities:
Knowledge of procurement processes and market research.
Strong communication and negotiation skills.
Proficient in MS Office (Excel, Word, Outlook), preferably familiar with ERP systems.
Detail-oriented, organized, and able to prioritize multiple tasks..

Additional Information:
The position is based in Lahore.
This is a local posting only.

Sector

Culture

About the Agency

The Aga Khan Trust for Culture (AKTC) focuses on the physical, social, cultural and economic revitalisation of historic urban environments. Its programmes include: the Aga Khan Award for Architecture; the Aga Khan Historic Cities Programme; the Aga Khan Music Initiative; the Aga Khan Music Awards; the on-line resource Archnet.org; the Aga Khan Program for Islamic Architecture at Harvard University and the Massachusetts Institute of Technology; and the Aga Khan Museum in Toronto, Canada.

Region

South Asia

Location

Pakistan

Salary

Salary and package to attract the best candidate

Job Expires

10-Dec-2025

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