Procurement Assistant / Purchasing Trainee - Heavy Equipment (Al Quoz, Dubai)

SAMCO Rental, located in Al Quoz, Dubai, is a recognized name in the heavy equipment and machinery rental industry. We are currently expanding our administrative team and are looking for an ambitious and detail-oriented individual to join our Procurement Department. This is an excellent entry-level opportunity for someone keen to start a career in supply chain management.

The Role: The Procurement Assistant / Purchasing Trainee will provide essential administrative and logistical support to the Procurement Officer, ensuring the efficient and compliant acquisition of essential spares, tools, and consumables required for our rental fleet.

Roles & Responsibilities

The primary duties of this role will be focused on documentation, follow-up, and vendor communication:

1. Purchase Order (PO) Processing: Assist in the preparation, data entry, and processing of Local Purchase Orders (LPOs) based on approved purchase requisitions (PRs) from the workshop and stores.
2. Vendor Coordination: Communicate with existing local suppliers to obtain price quotations, confirm order details, and follow up on delayed deliveries.
3. Order Tracking & Expediting: Monitor the status of all active purchase orders and coordinate with the storekeeping and logistics teams to ensure timely receipt of materials in the Al Quoz facility.
4. Documentation & Filing: Maintain an accurate and organized filing system (both physical and digital) for all procurement documents, including quotations, LPOs, delivery notes, and invoices.
5. Administrative Support: Assist the Procurement Officer with data analysis, preparing simple reports on purchasing volumes, and performing general clerical tasks.
6. Invoice Processing: Coordinate with the Finance department by verifying and submitting supplier invoices for payment processing.

Desired Candidate Profile

• Education: High School Certificate (or equivalent). A diploma or degree in Business Administration, Commerce, or a related field is a plus.
• Experience: Previous administrative, storekeeping, or basic purchasing experience is preferred but not mandatory for a highly motivated candidate.
• Skills: Proficiency in Microsoft Excel and general computer skills are essential.
• Attributes: Must be highly detail-oriented, possess good communication skills (English proficiency required), and demonstrate a proactive and organized work ethic.
• Location: Based in or willing to commute to Al Quoz, Dubai.

Compensation and Benefits

• Salary: AED 1,500 - AED 2,000 per month (based on experience).
• Location: Al Quoz, Dubai, UAE.

Skills

• PO/LPO Processing: Ability to accurately prepare, process, and manage Local Purchase Orders (LPOs) and Purchase Orders (POs).
• Supplier Follow-up: Strong capacity for tracking orders, communicating delivery schedules, and effectively expediting urgent material requirements.
• Quotation Sourcing: Basic experience in gathering and comparing price quotations from multiple vendors.
• Documentation Management: Skill in maintaining meticulous records, including filing soft and hard copies of quotations, invoices, and delivery notes.
• Inventory Coordination: Ability to liaise with the Store Keeper to verify stock levels and reconcile delivered goods against POs.

II. Software & Administrative Proficiency

• Microsoft Excel (Essential): Proficiency in using basic to intermediate functions of Excel for data entry, maintaining vendor lists, and preparing simple comparison reports.
• ERP/Software Familiarity: Exposure to or willingness to learn basic functions within Enterprise Resource Planning (ERP) or procurement software (e.g., inputting POs, checking supplier records).
• Data Entry Speed & Accuracy: High degree of attention to detail and ability to perform fast, error-free data entry.
• Email Management: Professional communication skills for corresponding with suppliers and internal departments.

III. Interpersonal & Foundational Skills

• Communication: Clear and effective communication in English (both written and spoken) is required for dealing with local and international suppliers.
• Negotiation (Basic): Ability to assist in simple price confirmation discussions and maintain firm but professional vendor relations.
• Organization: Excellent time management and organizational skills to handle multiple open orders and administrative tasks simultaneously.
• Proactive Attitude: A resourceful and self-motivated approach, essential for tackling follow-up challenges and learning new procurement procedures.
• Cultural Adaptability: Ability to work effectively within a diverse, multinational team common in the Dubai/GCC region.