Procurement Coordinator

Company Description
M3 USA is at the forefront of healthcare innovation, offering digital solutions across healthcare, life sciences, pharmaceuticals, and more. Since our inception in 2000, we’ve seen remarkable growth, fueled by our mission to utilize the internet for a healthier world and more efficient healthcare systems.

Our success is anchored in our trusted digital platforms that engage physician communities globally, facilitating impactful medical education, precise job placement, and insightful market research. M3 USA prides itself on a dynamic and innovative work environment where every team member contributes to global health advancements.

Joining M3 USA means being part of a dedicated team striving to make a significant difference in healthcare. We provide a unique opportunity for you to be at the cutting edge of healthcare innovation, shaping the future in a meaningful career. Embrace the chance to drive change with M3 USA.

Due to our continued growth, we are hiring for a Procurement Coordinator at M3 Global Research, an M3 company.

About the Business Unit:
M3 Global Research, part of M3 Inc., provides the most comprehensive and highest quality market research recruitment and support services available to the industry with relationships reaching respondents in more than 70 countries worldwide.

M3 Global Research maintains ISO 26362 and ISO 27001 certifications with the highest quality data collection and project management capabilities that cover the spectrum of quantitative and qualitative techniques utilized today. M3 services incorporate all of the most advanced statistical and attitudinal methodologies allowing clients to provide world-class offerings and support services to their end-client customers throughout multiple industry sectors.

Role Mission
The Procurement Coordinator is responsible for securing external fieldwork partners for quantitative and qualitative projects, for HCP and Patient projects. They will assist the Project Assistants/Coordinators, Fieldwork Team and Project Managers in ensuring the projects are delivered in accordance with the specifications, budget, and timelines given by our clients.

This position is ideal for a candidate who is a strong multi-tasker, enjoys building partnerships with vendors, is budget conscious, and enjoys a fast-paced environment.

Essential Duties and Responsibilities
Including, but not limited to the following:

• Work closely with Project Management, Fieldwork, and Custom Recruitment teams to meet project needs for various methodologies and markets
• Gather feedback, costs, and feasibility from external fieldwork partners
• Negotiate partner costs in line with project budgets
• Review projects before setting up external fieldwork partners, to ensure that all internal fieldwork strategies have been explored, and budget permits additional project costs
• Record the partners’ costs at commissioning in M3 cost tracking system
• Prepare external fieldwork partners costs in a timely manner to ensure that the projects are completed within timelines stipulated by the client and introduce them to the Fieldwork Coordinator or Project Manager
• Work with the internal teams on backup plans when external partners are not able to reach their target for a project
• Communicate effectively with external partners and internal teams, including and feedback
• Negotiate cost adjustments as needed based on performance or changes in field
• Monitor costs and performance of external partners over time to develop priority based on cost efficiency and feasibility
• Monitor and adhere to ISO requirements for partner compliance
• Assist with compliance documentation and audits as needed
• Attend internal kick off calls to align partner expectations when required

Education and Training Required:

• Bachelor’s degree or equivalent preferred

Desired Experience:

• Experience coordinating external fieldwork partners in Healthcare Market Research

Minimum Experience:

• 1-2 years of market research experience

Knowledge, Skill, Ability:

• Strong Microsoft Office skills (Excel) and quick learner of new technologies/software
• Proven ability to manage competing priorities and effectively multi-task across concurrent workstreams.
• Financial acumen, including managing budgets and working with multiple currencies.
• Collaborative, team-oriented approach with flexibility to support evolving business needs and responsibilities.
• Independently motivated and inspired by working in a dynamic environment
• Comfortable with change, ability to derive opportunity from uncertainty
• Analytical and strategic thinker
• High attention to detail and commitment to accuracy,
• Responsive and able to work well under pressure and in a fast-paced environment
• Solution orientated
• Ability to foster partnerships with our vendors
• Strong organizational and project management skills, balancing multiple projects and deadlines to deliver results
• Comfort working with large, complex datasets, with the ability to synthesize information and communicate findings clearly.

Must be available to work US shift hours (Eastern time zone)

Please submit resumes in English

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