Procurement Coordinator

Job Description – Procurement Coordinator

Position Summary

The Procurement Coordinator is responsible for managing all procurement activities of LPP in line with organizational policies, donor regulations, and best-practice procurement standards. The role ensures the timely, transparent, and cost-effective acquisition of goods, services, and works while maintaining full documentation, compliance, and strong vendor relationships.

• Main Procurement Responsibilities
• Ensure full compliance with LPP procurement policies, procedures, ethical standards, and donor guidelines.
• Coordinate closely with Program and Project teams to develop and manage monthly procurement plans, approvals, execution schedules, and deliveries.
• Prepare and manage all procurement documentation including:
• RFQs, RFPs, tender dossiers
• Advertisements and bid opening records
• Bid evaluation and comparative statements
• Purchase Orders (POs)
• Contracts (LTA/STA)
• Procurement committee MoMs
• Conduct market assessments and supplier benchmarking to ensure:
• Manage supplier and contractor relationships, including:
• Vendor database maintenance
• Pre-qualification and evaluation
• Performance monitoring and feedback
• Contract compliance review
• Recommendations for blacklisting/delisting where applicable
• Maintain a complete procurement audit trail, ensuring availability of:
• RFQs / RFPs
• Quotations and bids
• Comparative statements
• Approvals and authorizations
• POs, GRNs, GDNs
• Payment-supporting documents
• Maintain and update all procurement trackers, ensuring proper monitoring.
• Undertake vendor follow-ups to ensure on-time delivery and quality compliance.
• Provide technical support and guidance to program teams and field offices on procurement rules and procedures.
• Support stock planning and coordination with logistics/stores for asset tagging, handover, and record tracking where required.

Required Qualifications & Experience

Minimum Bachelor’s degree in:

• Business Administration
• Supply Chain Management
• Procurement & Logistics
• Finance
• Economics
• Public Administration
  or another relevant discipline.

Professional Experience

• 3–5 years of demonstrated experience in procurement within development sector organizations

Core Skills & Competencies

• Strong understanding of procurement laws, donor compliance standards, and best procurement practices
• Strong negotiation & vendor management capability
• Analytical skills for bid evaluations and cost comparisons
• Computer literacy including:
• MS Excel, Word
• Procurement trackers
• Inventory systems

Personal Attributes

• Trustworthy and ethical
• Organized and process-oriented
• Confident communicator
• Able to work under pressure and meet tight deadlines
• Team-oriented and cooperative

Note: We strongly encourage applications from women, transgenders, persons with disabilities, and individuals from minority groups.