Procurement Engineer

Job Summary:

Conducting pre-award activities including tender preparation, proposal evaluation and contract/purchaser order preparation.

Administering the signed contracts until handover to the site and purchase orders until the issuance of the close-out Amendments.

Responsibilities:

Procurement Duties:

• Prepare and issue Procurement Notice/Advertisement for publishing in the international business media inviting Tenderers
• Prepare of Tender Documents according to owner requirements.
• Prepare Tenderer qualification/selection criteria and requirements for tenderers’ eligibility including past experience, financial capabilities, equipment proven design, financial evaluation criteria, and contract/purchase order terms and conditions.
• Coordinate other departments’ input in the Tender Documents and issue consolidated Tender Document for Client review.
• Conduct owner review meeting and incorporate Client’s comments and Issue final consolidated Tender Documents to include Client comments.
• Conduct pre-tendering meetings to highlight key technical and commercial requirements in the Tender documents.
• Respond to Tenderers’ queries and clarifications.
• Issue addenda including owner required changes that might come up during the Tendering Stage.
• Evaluate Tenderers’ proposals based on the prequalification selection and evaluation criteria set forth in the Tender document.
• Prepare the list of commercial clarifications to be sent to Tenderers and coordinate the input from other departments.
• Receive and evaluate Tenderers’ responses to the clarifications.
• Prepare comparative evaluation of financial proposals in terms of prices, omissions, and deviations to determine the ranking of the Tenderers according to the Price.
• Issue final recommendation report to the Client identifying the successful Tenderer and including PGESCo’s recommendations and identifying the open items and points for negotiation.
• Coordinate the pre-award negotiations meetings with the successful Tenderer and prepare the pre-award minutes of meeting.
• Prepare contract/purchase order Rev.A to be submitted for the Owner’s and contractor/supplier’s review.
• Issue the final contract/purchase order for signature.

Contract Administration:

• Conduct meetings with Owner and/or contractors/suppliers such as kick-off meetings, progress review meetings, etc.
• Monitor contractor/supplier performance for conformance to commercial terms.
• Issue of correspondence procedure.
• Review of contractors/ suppliers’ performance guarantees and advance payment guarantees.
• Evaluate the claims and conduct meetings with the contractors/suppliers to resolve claimed issues.
• Issue contracts change notices and related contract amendments.
• Review of contract/purchase order invoices and issuance to Owner
• Prepare Administration Logs and Summaries to be able to track the project open/pending issues and expedite the contractors/suppliers.
• Prepare close-out Amendments for all Purchase Orders.
• Issue the Final Certificate for the supplier.

Job Requirements:

• Relevant Engineering Degree
• 5+ relevant experience in Procurement/ Contracts or both.
• Proficient in English oral and written communication skills.
• Knowledge of the applicable local and international standards requirements regarding Quality, Environmental and occupational health & safety etc.)