Procurement Officer

JOB PURPOSE:

The Procurement Officer will oversee the purchasing operations, ensuring that high-quality, cost-efficient supplies are procured for the RDMC organization. The role includes maintaining an updated inventory of current and incoming stock and managing the full procurement cycle independently. This position involves reviewing supplier options, negotiating contracts, and enforcing procurement policies to optimize cost savings and supplier relationships.

RESPONSIBILITIES/DUTIES

Procurement Operations:

• Maintain accurate records of purchases, pricing, supplier information, and other key data.
• Analyze vendor/supplier offers, comparing price, quality, and service options.
• Review, compare, and issue purchase orders for products and services.
• Oversee and ensure the quality of purchases, verifying that products meet the company's standards for cost-efficiency and quality.

Inventory & Supplier Management:

• Manage inventories, ensuring accurate stock levels and timely replenishment of supplies.
• Update and maintain supplier information, including qualifications, delivery times, and product ranges.
• Build and maintain strong supplier relationships, ensuring long-term partnerships and favorable terms.
• Track and monitor deliveries to ensure timely receipt of goods.

Purchasing Planning & Strategy:

• Develop procurement plans for equipment, services, and supplies based on the organization's needs.
• Collaborate with the procurement team and manager to execute strategic purchasing initiatives.
• Follow and enforce the company’s procurement policies and procedures to ensure compliance and cost-effective purchasing.

Cost Management & Reporting:

• Prepare detailed purchasing reports and cost analyses to monitor spending and identify cost-saving opportunities.
• Analyze purchasing trends and supplier performance to support continuous improvement in procurement processes.
• Monitor market conditions and adjust procurement strategies to capitalize on favorable pricing or supply trends.

Contract Negotiation & Supplier Evaluation:

• Negotiate pricing, contracts, and payment terms with suppliers to ensure the best possible terms for the company.
• Assess and evaluate suppliers based on performance, reliability, and overall value to the organization.

Other Responsibilities:

• Handle additional duties as assigned by the Procurement Manager.
• Assist team members in procurement activities to ensure smooth and efficient operations.

ESSENTIAL QUALIFICATIONS, KNOWLEDGE & EXPERIENCE

QUALIFICATIONS:

• Bachelor’s degree in a relevant field (e.g., Business Administration, Supply Chain Management, Engineering).
• Proficiency in English and Arabic (spoken, written, and technical writing)

KNOWLEDGE:

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and purchasing software.
• Strong communication, negotiation, and interpersonal skills.
• Excellent analytical and strategic thinking abilities.
• ABILITY TO MANAGE SUPPLIER RELATIONSHIPS AND EVALUATE VENDOR PERFORMANCE

EXPERIENCE:

3-5 years of experience as a procurement officer or in a similar procurement role, preferably in a multinational company.

DESIRED BEHAVIORS & EXPERIENCES

• Strong collaboration and teamwork skills.
• Demonstrated management and leadership qualities.
• Ability to communicate effectively with staff at all levels.
• High adaptability, proactivity, and problem-solving abilities.
• Strong decision-making, negotiation, and strategic thinking skills.
• A proactive attitude with self-drive and enthusiasm to take initiative.
• Exceptional attention to detail and organizational skills.