Procurement Officer

Role Description

The Procurement Officer for a Salon, Spa, and Gym is responsible for sourcing, purchasing, and managing the supply of products and services essential for the smooth operation of the facility. This role ensures the organization acquires high-quality supplies while optimizing costs and maintaining relationships with key vendors.

Duties and Responsibilities.

• Source and negotiate with suppliers for beauty products, wellness items, equipment, and consumables.
• Ensure timely procurement of inventory necessary for daily operations, including hair and skincare products, gym equipment, towels, and other amenities.
• Process and verify the Item movements from inventory to the locations concerned at Katara Club.
• Distributes the Items purchased for individual employees like uniforms, IT Assets, etc. and maintain the database.
• Distribute the BCAA supplements to the Grams restaurant at Katara Club upon their request and maintain the database.
• Maintain the procurement database based on the approved SOP.
• Maintain relationships with vendors to guarantee quality products and favorable pricing.
• Maintain the supplier database and ensure the vendor selection criteria based on the policy manual.
• Conduct the evaluation of suppliers based on their response pertaining to the Quotation requisition, Quality, Pricing , Items delivery and mark the rating.
• Prepare, manage, and track purchase orders, contracts, and agreements for all procurements.
• Collaborate with department heads to assess their needs and specifications for products and services.
• Analyze procurement data for cost savings opportunities and to identify trends in purchasing behavior.
• Conduct the monthly inventory counting in the main warehouse and ensure no discrepancies. Submitting Aging of Inventory, Expiry. Initiating stock movement for item request.
• Pricing of Retail Items, creating Purchase Request Systematically and creating and issuing Purchase Order to respectively suppliers and upon delivery of inventory close Purchase Receipt.
• Receiving Consignment Items from Suppliers, recounting and encoding in our system.
• Preparing Vendors Credit Applications and getting necessary approval respectively.
• Preparing Credit Card Summary for Online Purchases through Corporate Credit Card.
• Creating systematic Bar Codes, printing and pasting on Physical Inventory Items.
• Market Survey for competitive quotation, product hunting and purchasing.
• Coordination with Finance for budget adherence
• Prepare periodic procurement reports for management review.
• Ensure procurement activities comply with company policies, legal requirements, and ethical standards.

Educational Qualifications : Bachelor’s degree in Procurement, Supply Chain Management, Finance, or a related field.

Experience : Proven experience as a Procurement/Purchase Officer or similar role.

Other Skills :

• Experience with vendor management, negotiation, and contract administration.
• Strong understanding of procurement processes and supply chain management.
• Good working knowledge of Microsoft Office.
• Ability to secure cost-effective deals and favorable contract terms.
• Good communication skills.

Job Type: Full-time

Pay: From QAR1.00 per month