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Procurement Officer

Description

The Role:

The Procurement Officer develops, administers and manages contracts and projects relative to City operations and customer services.

The ideal candidate for the role will have a Bachelor's degree in Purchasing, Public or Business Administration, or a related field and three years experience involving professional procurement and contract administration for a governmental agency.

Salary:

This position is:

FLSA Exempt, and will be paid a salary regardless of hours worked per week.
This position is a Grade 408 with an annual salary between $69,576.00 - $104,364.00.

Benefits:

The City of Glendale offers a generous benefits package with competitive rates that become effective the 1st of the month following
30 days of employment.
Below are some City of Glendale benefits resources for your review:

Benefits Guide
FY 25 Benefits Book

Essential Functions

Works in partnership with customer departments to develop specifications, scope of work, technical questionnaires, and contract terms & conditions for bids, requests for proposal, requests for qualifications and requests for quotation as applicable for the procurement of products, equipment, contracted services, technology, and professional services.
Issues solicitations, conducts pre-solicitation conferences, and prepare solicitation addendums. Prepares detailed price analysis and scoring matrices.
Is responsible for facilitating evaluation committee meetings to arrive at justifiable award recommendations.
Develops, negotiates, manages and administers Citywide commodity and service contracts and amendments.
Tests upgrades and enhancements for the purchasing component of the city's Financial software system.
Develops cooperative purchasing agreements and intergovernmental agreements with other public agencies.
Leads training and educational classes for internal and external groups on contracting, procurement, and purchasing policies and procedures.
Ensures compliance with purchasing-related budget and grant stipulations for purchases as well as federal, state and local procurement and contract laws.
Serves as the contract administrator for some executed agreements.
Makes recommendations for improved contracting services.
Provides administrative and technical support related to purchasing activities to department directors and division managers.
Conducts de-briefing sessions with responding firms to discuss decisions made during the evaluation process.
Responds to vendor protests in accordance with the City Procurement Code.
Composes a variety of written correspondence to vendors and staff
Performs complex and accurate bid/proposal price/cost analysis for a variety of products and/or services.
Performs public presentations to describe the solicitation and evaluation process in response to vendor inquiries.
Performs other related duties as assigned.

Minimum Qualifications/Special Requirements/Success Factors

Bachelor's degree in Purchasing, Public or Business Administration, or a related field and three years experience involving professional procurement and contract administration for a governmental agency.

Possession of one or more of the following certifications is highly desirable:
Certified Public Purchasing Buyer (CPPB)
Certified Purchasing Manager (CPM)
Certified Public Purchasing Officer (CPPO)

Any equivalent combination of education, training and experience that provides the required knowledge, skills and abilities is qualifying. One year of relevant experience may be substituted for each year of required education.

Knowledge of:

Principles, practices and procedures of public administration, local government structure procurement services
Materials management practices and techniques
Accounting principles cost analysis and budgeting
Procurement and contracting law
Computer software and related applications
Computerized financial software systems
Economic and business markets and trends

Ability to:

Leverage resources and coordinate efforts of staff within the department and other departments
Operate a computer and related software
Communicate effectively both orally and in writing
Establish and maintain effective working relationships with contractors, city staff and the business community
Analyze complex systems in order to solve problems and influence actions
Work independently on major projects
Interpret and apply all levels of procurement and contracting law, rules, regulations, standards and other guidelines

Success Factor Classification Level - Professional/Supervisory
To view the success factor definitions please click here. (Download PDF reader) (If needed, click here to download PDF reader).

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.