Procurement Officer – Gifts, Promotions & Trading

Job Title: Procurement Officer – Gifts, Promotions & Trading

Role Overview:

The Procurement Officer will be responsible for sourcing, negotiating, and managing suppliers for *corporate gifts, promotional items, and trading goods*. The role requires strong vendor management, cost control, and the ability to ensure quality and timely deliveries that meet client requirements

Key Responsibilities:

1. Procurement & Sourcing

* Identify, evaluate, and develop reliable suppliers for gifts, promotional products, and trading items.

* Source competitive quotations and maintain updated supplier catalogs.

* Ensure procurement activities comply with company policies and client specifications.

* Negotiate pricing, payment terms, and delivery schedules with suppliers.

2. Vendor & Supplier Management

* Build and maintain strong relationships with local and international vendors.

* Assess supplier performance based on quality, cost, and reliability.

* Develop alternative supplier options to reduce dependency and risks.

*3. Costing & Estimation*

* Prepare cost estimates for proposals, tenders, and client quotations.

* Work closely with sales teams to support client requirements with accurate pricing.

* Maintain a cost database for different product categories.

4. Order & Logistics Management

* Issue purchase orders and track order fulfillment.

* Coordinate with logistics and warehouse teams to ensure timely delivery.

* Handle customs clearance and shipping for international orders (if required).

5. Quality Control

* Ensure all procured items meet the required quality standards.

* Arrange product sampling and approvals before bulk orders.

* Address defective/delayed supplies with corrective actions.

6. Reporting & Documentation

* Maintain procurement records, supplier agreements, and contracts.

* Prepare weekly and monthly procurement reports.

* Monitor budgets and ensure cost efficiency.

Qualifications & Skills:

* Bachelor’s degree in Supply Chain, Business Administration, Marketing, or related field.

* 3–6 years of procurement experience (preferably in gifts, promotions, trading, or similar industries).

* Strong negotiation and vendor management skills.

* Knowledge of sourcing from international markets (China, India, UAE, etc.) is an advantage.

* Proficiency in MS Office (Excel, Word, Outlook) and ERP systems.

* Excellent communication, organizational, and problem-solving skills.

* Ability to manage multiple procurement requests under tight deadlines.

Key Competencies:

* Negotiation & Persuasion

* Market Research & Product Knowledge

* Supplier Relationship Management

* Cost & Quality Consciousness

* Time Management & Multitasking

Job Type: Full-time