Procurement Officer(Construction Industry)

1. Position Objectives

• Initiate pre-qualifications of vendors, negotiate/approve price for goods and services, examine existing contracts, implement control strategies/procurement techniques
• Ensure the company obtains quality products and services for competitive prices in a timely fashion
• Evaluating vendors, negotiating contracts and preparing reports (e.g. on orders and costs.) For this role,

2. Key Roles & Responsibilities

• Identify potential vendors/suppliers, gather, and analyze information on them; recommend prospective vendors to Management
• Conduct market research to ascertain the best products and services in terms of value, delivery schedule and quality
• Obtain cost estimates for materials, supplies, and services
• Generate inquiries and conduct meetings with suppliers/subcontractors
• Evaluate bids and make recommendations based on commercial and technical factors
• Negotiate pricing contracts with subcontractors and suppliers to get low costs or competitive pricing and to secure advantageous terms
• Organize purchase request forms, communication between company and supplier, bid evaluation forms and purchase orders and other relevant files
• Monitor contracts progress, regularly checking the quality of product or service provided
• Maintain records of approved suppliers and periodically evaluate vendor performance (e.g., conformance with stated requirements, trends, anomalies)
• Regularly review the subcontractors’ procurement progress, the scope of work and commercial terms
• Correspond with various other departments, discussing company plans and agreeing on future initiatives
• Develop and implement strategies for procuring, storing, and distributing goods or services and maintaining stock levels
• Develop, update and document all Procurement related processes, forms templates and tracking records
• Align Procurement procedures with the Total Quality Management System and ISO standards
• Comply with overall organizational processes to ensure internal approvals are obtained in accordance with approved procurement policies and the Authority
• Forecast level of demand for services and products to meet business needs of the client
• Forecast price trends and their impacts on future activities
• Monitor business trends and product availability to pay the best price for company goods and services without sacrificing quality or delivery times
• Perform cost analysis and set appropriate benchmarks
• Coordinate with the Finance department to ensure accurate and timely payments of invoices
• Assist in settling invoice or contract disputes
• Enter order details (e.g., vendors, quantities, prices) into internal databases
• Maintain updated records of purchased products, delivery information and invoices
• Prepare reports on purchases, including cost analyses
• Monitor stock levels and place orders as needed
• Coordinate with warehouse staff to ensure proper storage
• Project Support & Planning
• Inventory Management
• ERP development

Support the rollout and successful implementation of procurement modules linked to an organizational ERP system

Any other duties as given by the Line Manager

• Experience / Education / Training
• Bachelor's degree in Business Administration, Logistics, Supply Chain Management or a related field
• Proven work experience as a Procurement Officer or similar role
• Excellent communications and negotiation skills with suppliers and internal customers
• Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)
• Hands-on experience with purchasing software
• Understanding of supply chain procedures
• Solid analytical skills, with the ability to create financial reports and conduct cost analyses
• Negotiation skills

Job Type: Full-time

Pay: AED5,000.00 - AED7,000.00 per month