Procurement Operations Manager

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Overview:

AARP Foundation works for and with vulnerable people over 50 to end senior poverty and reduce financial hardship by building economic opportunity. As a charitable affiliate of AARP, we serve AARP members and nonmembers alike. Through vigorous legal advocacy and evidence-based solutions, and by strengthening supportive community connections, we foster resilience, advance equity and restore hope.

The Procurement Operations Manager serves as the main liaison within Procurement Management, Accounts Payable, Accounts Receivable, Office of General Counsel and Financial Systems teams, ensuring consistent collaboration and clear communication. They are responsible for coordinating activities and planning related to the Procurement for the Foundation including supporting operational compliance, managing the process of collecting and analyzing procurement data, and the Request for Proposal (RFP) process. Tactically, this also includes executing on key procurement responsibilities including reviewing requisitions and SOW content, entering data into procurement systems, processing POs and promptly addressing escalations. They also serve as the Subject Matter Expert (SME) for the Third-Party Security Program and the Independent Contractor program. The Procurement Operations Manager is also responsible for making improvements to existing procurement processes and developing solutions that lead to measurable improvements for stakeholders and the overall Foundation.

Responsibilities:

Contributes to the development of long-term goals to ensure continued successful growth and profitability. Studies, analyzes, and monitors the organization’s activities internally and externally. Coordinates and integrates division plans with the organization’s business goals and objectives. Reviews and reports on achievement of performance versus strategic plans. Advises and recommends strategies based on reviews.
Plans, organizes, and implements assigned projects. Determines and monitors resources needed, determines scope and execution, tracks progress towards milestones, establishes timelines, and evaluates progress. Ensures adherence to internal and external quality standards. Organizes project teams and leads internal and external team members and stakeholders to deliver on project goals. Establishes project communication plans and ensures internal/external stakeholders are informed regarding project processes and impact.
Evaluates existing programs to identify improvements and to measure outcomes. Analyzes and tests current processes and systems to determine effectiveness and efficiency. Collects data, performs root cause analysis of issues or problems, and proposes solutions according to the current and future needs of the business. Assists in the development and delivering of training programs or presentations and recommends program revisions.
Monitors and maintains compliance with organization policy.
Works collaboratively with cross-functional internal and external teams, customers, vendors, and others to resolve issues and meet project goals. Exhibits a high level of customer service for internal and/or external clients.

Qualifications:

BS degree
3+ years of experience with procurement operations
Ability to forecast risks and proactively develop solutions against them
Aptitude to think strategically with a bias for action, disciplined execution, and results orientation
Exhibits a high level of customer service for internal and/or external clients

Preferred

5+ years of experience with procurement operations
Non-profit experience
Master’s in finance/MBA
Knowledge and experience with federal procurement requirements

AARP will not sponsor an employment visa for this position at this time.

Additional Requirements

Regular and reliable job attendance
Effective verbal and written communication skills
Exhibit respect and understanding of others to maintain professional relationships
Independent judgement in evaluation options to make sound decisions
In office/open office environment with the ability to work effectively surrounded by moderate noise

Hybrid Work Environment

AARP observes Mondays and Fridays as remote workdays, except for essential functions. Remote work can only be done within the United States and its territories.

Compensation and Benefits

AARP offers a competitive compensation and benefits package including a 401(k); 100% company-funded pension plan; health, dental, and vision plans; life insurance; paid time off to include company and individual holidays, vacation, sick, caregiving, and parental leave; performance-based and peer-based recognition and tuition reimbursement.

Equal Employment Opportunity

AARP is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. AARP does not discriminate on the basis of race, ethnicity, religion, sex, color, national origin, age, sexual orientation, gender identity or expression, mental or physical disability, genetic information, veteran status, or on any other basis prohibited by applicable law.

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