Temporary Procurement Specialist

Overview
The Gilchrist Law Firm, P.A. is seeking a Temporary Procurement Specialist to support the U.S. Court of Appeals- Federal Circuit to serve as a contracting officer responsible for federal procurement activities.

Duties:

• Serve as a contracting officer responsible for purchasing consumable and automation supplies, equipment, and services.

• Process purchase orders for goods and services from government and non-government sources using the judiciary's financial management system.

• Manage contracts from initiation through closeout, including monitoring performance, processing modifications, and completing de-obligations as required.

• Review all agreements and contracts prior to execution and provide timely feedback, recommendations, or required revisions before the documents are signed.

• Prepare Requests for Quotes (RFQs), Requests for Proposals (RFPs), and Requests for Information (RFIs), and ensure they are properly posted in accordance with applicable procurement policies and procedures. Coordinate with court financial staff to verify authorization and availability of funds prior to processing purchase requests.

• Ensure compliance with the Guide to Judiciary Policy, internal control procedures, local policies and procedures, and federal appropriations law.

• Develop and maintain tracking systems for funds commitments, obligations, de-obligations, and expenditures.

• Track and process subscription renewals, cancellations, and transfers.

• Review and process travel authorizations, obligate travel funds, and approve central court travel requests.

• Identify, evaluate, and maintain lists of vendors and sources of supply for goods and services.

• Research and evaluate suppliers based on price, quality, selection, service reliability, and compliance with federal procurement requirements.

• Coordinate with selected vendors on supply and delivery of purchased items.

• Track delivery of goods and services, following up on outstanding orders to ensure timely receipt.

• Assist with contract administration, including clarifying requirements, resolving conflicts, and monitoring vendor performance.

• Negotiate with vendors for optimal pricing on contracted services and purchases.

• Maintain the Finance and Procurement inbox, ensuring all inquiries receive an initial response within two (2) business days. Track and follow up on all items requiring additional action until fully resolved.

• Maintain comprehensive procurement documentation in compliance with judiciary and local record retention requirements and audit standards.

• Prepare procurement reports for management review.

• Document receipt of goods and services, including coordinating with property officers for tagging, inventory, and delivery for accountable property.

• Maintain records of procurement activities.

• Reconcile financial accounts related to procurement activities.

• Ensure separation of duty practices in procurement activities.

• Support internal and external audits by providing required access to information to auditors including access to financial records, files, policies, and procedures. Cooperate with auditors to demonstrate full accountability, efficient use of judiciary resources, and compliance with all requirements.

• Maintain confidentiality and information security standards for all procurement records containing sensitive pricing, court, or vendor information, including adhering to confidentiality and security requirements during the solicitation process.

Job Types: Full-time, Temporary

Pay: Up to $46.90 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Vision insurance

Education:

• Bachelor's (Preferred)

Work Location: In person