Procurement Specialist

Job Summary

The Procurement Specialist is responsible for executing and monitoring purchasing activities to ensure the availability of materials and services at the best quality, cost, and within the required timeframe, contributing to operational efficiency and supporting the company’s strategic objectives.

This role covers the full procurement cycle from identifying needs, soliciting quotations, and negotiating with suppliers to managing deliveries, maintaining records, and preparing reports. The position requires a strong understanding of procurement procedures within the construction industry, where accuracy, timeliness, and cost efficiency are critical.

Key Responsibilities:

• Ensure the procurement of required materials and services within the planned schedule, achieving optimal quality and cost.
• Source and collect quotations from approved suppliers to secure the best quality at the most competitive prices, in alignment with project timelines.
• Negotiate pricing, payment terms, and delivery schedules to obtain the most favorable agreements.
• Create and issue purchase orders based on departmental requests while ensuring compliance with required specifications.
• Build and maintain strong, long-term relationships with suppliers to ensure consistent supply and reliability.
• Track purchase orders and ensure materials and services are received as per the agreed terms and specifications.
• Continuously research new suppliers and analyze market trends to identify opportunities that add value to the company.
• Prepare procurement reports, develop and submit periodic reports on purchasing activities, expenditures, supplier performance, and improvement opportunities.
• Guarantee that all procurement processes adhere to internal policies, procedures, and relevant legal and regulatory requirements.
• Address and resolve any procurement-related issues or disputes, such as delivery delays or quality discrepancies.

Qualifications:

• Bachelor’s degree in supply chain management, Business Administration, or a related field.
• Minimum 2 years of experience within the construction sector.
• Excellent communication and teamwork abilities.
• Proficiency in procurement software and MS Office applications.
• Strong knowledge of construction materials, equipment, and vendor networks.

• Skills:
• Excellent analytical and forecasting skills.
• High attention to detail and accuracy.
• Strong organizational and time management abilities.
• Ability to work collaboratively across departments.