Procurement Specialist

Job Summary

The Procurement Specialist is responsible for sourcing, negotiating, and purchasing materials, equipment, and services required by the organization while ensuring cost efficiency, quality, and timely delivery. The role focuses on supplier relationship management, contract negotiations, procurement planning, and compliance with company policies and procedures.

Key Responsibilities Procurement Operations

• Source and evaluate suppliers based on quality, price, delivery, and service.
• Obtain quotations and conduct price comparisons.
• Negotiate pricing, payment terms, delivery schedules, and commercial agreements.
• Issue Purchase Orders (POs) and monitor order progress.
• Ensure timely delivery of materials and services.

Vendor Management

• Develop and maintain relationships with approved suppliers.
• Evaluate supplier performance using KPIs.
• Identify and qualify new suppliers.
• Maintain an updated approved vendor list.

Cost Management

• Identify cost-saving opportunities.
• Conduct market research and benchmark pricing.
• Support annual procurement budgeting.
• Monitor procurement expenditures.

Contract Management

• Review supplier quotations and contracts.
• Ensure contracts comply with company requirements.
• Track contract validity and renewal dates.

Inventory & Coordination

• Coordinate with Warehouse and Logistics teams.
• Monitor stock levels to avoid shortages.
• Work closely with Engineering, Projects, Finance, and Operations departments.

Documentation & Compliance

• Maintain accurate procurement records.
• Ensure procurement activities comply with company policies.
• Support internal and external audits.

Reporting

• Prepare procurement reports and KPIs.
• Analyze purchasing trends.
• Report procurement savings and supplier performance.

Qualifications

• Bachelor's Degree in Business Administration, Supply Chain Management, Engineering, or a related field.
• Professional certifications are an advantage:
• CIPS
• CPSM
• CSCP
• PMP (Preferred)

Experience

• 3–6 years of procurement experience.
• Experience in Construction, ELV, Security Systems, MEP, ICT, or Engineering companies is highly preferred.
• Experience with local and international suppliers.

Technical Skills

• Procurement & Purchasing
• Vendor Management
• Strategic Sourcing
• Cost Analysis
• Contract Negotiation
• Supply Chain Management
• ERP Systems (SAP, Oracle, Odoo, Microsoft Dynamics, Zoho, etc.)
• Microsoft Excel (Advanced)
• Procurement Reporting

Soft Skills

• Excellent negotiation skills
• Strong analytical thinking
• Communication skills
• Time management
• Attention to detail
• Problem-solving
• Decision-making
• Teamwork
• Ability to work under pressure

Key Performance Indicators (KPIs)

• Procurement Cost Savings (%)
• Purchase Order Processing Time
• On-Time Delivery Rate
• Supplier Performance Score
• Procurement Cycle Time
• Contract Compliance
• Purchase Order Accuracy
• Vendor Response Time
• Number of Approved Suppliers
• Procurement Budget Compliance

Preferred Industry Experience

Candidates with experience in:

• Physical Security Systems
• ELV Systems
• CCTV
• Access Control
• Fire Alarm Systems
• Data Centers
• Structured Cabling
• ICT Infrastructure
• Building Automation
• Construction & MEP Projects

will be given preference.

Core Competencies

• Strategic Sourcing
• Commercial Awareness
• Negotiation Excellence
• Supplier Relationship Management
• Risk Management
• Ethical Procurement
• Cost Optimization
• Continuous Improvement
• Business Acumen
• Customer Focus

Why Join Progress Security Systems?

At Progress Security Systems, you'll have the opportunity to work on high-profile security and technology projects across the Middle East, collaborate with leading global vendors, and contribute to delivering innovative solutions for mission-critical environments. We foster a collaborative culture that values continuous learning, professional growth, and operational excellence

Pay: E£10,000.00 - E£20,000.00 per month

Work Location: In person