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Purchasing Specialist
- Manage the end-to-end procurement process for indirect goods and services, including but not limited to uniforms, office furniture, office supplies, promotional materials, event requirements, exhibition booths, branding materials, facility-related purchases, and other operational needs.
- Source, evaluate, and negotiate with suppliers to secure the best value in terms of quality, cost, delivery, and service while ensuring compliance with company standards.
- Prepare and issue Requests for Quotations (RFQs), evaluate supplier proposals, and recommend the most suitable vendors based on commercial and technical requirements.
- Create, review, and process purchase orders, ensuring all purchases comply with company procurement policies, budgets, and approval workflows.
- Prepare and manage supplier contracts, service agreements, and delivery schedules to ensure timely execution of orders.
- Coordinate with internal stakeholders to understand procurement requirements, specifications, timelines, and project expectations.
- Monitor supplier performance, including quality, responsiveness, pricing, and delivery, and conduct periodic supplier evaluations.
- Build and maintain strong relationships with existing suppliers while identifying and qualifying new vendors to support business needs.
- Coordinate with Finance to ensure timely invoice processing, payment reconciliation, and resolution of pricing or billing discrepancies.
- Follow up with suppliers to ensure on-time delivery of goods and services, resolving any issues related to delays, shortages, or quality concerns.
- Coordinate with Warehouse, Administration, and requesting departments to ensure smooth receipt, inspection, and handover of purchased items where applicable.
- Ensure all procurement documentation, supplier records, contracts, and purchase history are accurately maintained and readily accessible.
- Support company events, exhibitions, and corporate initiatives by sourcing and coordinating all required materials, services, and vendors.
- Continuously identify opportunities for cost optimization, supplier consolidation, and process improvements without compromising quality or service levels.
- Coordinate effectively with cross-functional teams including Finance, Administration, Marketing, HR, Operations, and Warehouse to ensure seamless procurement operations.
Requirements
- Education Level: Bachelor's Degree.
- Experience: Minimum 2 years of experience in Procurement or Purchasing.
- Experience in procuring indirect goods and services (e.g., uniforms, furniture, office supplies, events, branding materials) is preferred.
- Good knowledge of procurement principles and purchasing processes.
- Excellent communication, interpersonal, and negotiation skills.
- Strong supplier relationship management and networking abilities.
- Proficient in Microsoft Office applications.
- Experience using ERP systems is a plus.
- Good command of English is preferred.
Benefits
- Social insurance coverage
- Medical insurance coverage
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