Procurement Specialist / Interior Design Administrative Assistant (Remote - Illinois)

JoAnna Baum Interiors is a growing residential interior design firm seeking a highly organized, detail-oriented Procurement Specialist / Administrative Assistant to support our design team behind the scenes. This role is ideal for someone who loves organization, thrives on follow-through, and enjoys managing the many moving pieces that bring beautiful homes to life.

This is a remote position for Illinois residents only with occasional in-person team meetings or project support as needed.

Position Details

• Part-time hourly position
• Remote (Illinois residents only)
• Flexible daytime schedule
• Approximately 20-30 hours per week to start, with potential for growth

Compensation

• Hourly, based on experience

Responsibilities

Procurement & Order Management

• Place and track furniture, lighting, rug, window treatment, and accessory orders
• Communicate with vendors regarding lead times, backorders, damages, and shipping updates
• Maintain accurate procurement records and order statuses
• Coordinate receiving warehouse deliveries and installations
• Process freight, receiving, and storage invoices
• Track vendor acknowledgements and order confirmations

Administrative Support

• Maintain project management systems and client files
• Organize specifications, proposals, and purchase orders
• Assist with client presentation preparation
• Manage spreadsheets and project trackers
• Coordinate meetings and schedules as needed
• Support the design team with day-to-day administrative tasks

Vendor & Client Communication

• Follow up with vendors regarding outstanding items
• Communicate shipment updates and procurement information to the design team
• Assist in preparing client-facing updates and documentation

Qualifications

• Minimum 2 years of experience in procurement, administrative support, interior design operations, project coordination, or a related field
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple projects and deadlines simultaneously
• Self-starter who can work independently in a remote environment
• Proficiency in Google Workspace (Docs, Sheets, Drive)
• Comfortable learning new software and systems

Preferred Qualifications

• Experience in the interior design, architecture, construction, furniture, or home furnishings industry
• Familiarity with procurement processes and vendor management
• Experience with Studio Designer, DesignFiles, Houzz Pro, or similar industry software
• Understanding of furniture lead times, freight, receiving, and installation logistics

About Us

JoAnna Baum Interiors is a boutique residential interior design firm specializing in thoughtful, functional, and timeless homes. We work on renovations, new builds, and full-home furnishing projects throughout Illinois and beyond. Our team values collaboration, attention to detail, excellent client service, and creating spaces that feel collected, comfortable, and deeply personal.

To Apply

Please submit:

• Resume
• Brief cover letter
• Salary/hourly rate requirements
• A short description of your experience with procurement, project coordination, or administrative support
• Software experience in the Interior Design World

We look forward to hearing from you!

Pay: $22.00 - $26.00 per hour

Work Location: Hybrid remote in Elmhurst, IL 60126