Procurement Specialist - TJ / 1840168

Our client Riphah International University is looking for a Procurement Specialist in Lahore

Riphah International University is seeking a detail-oriented and proactive Procurement Officer to join the procurement team. The ideal candidate will have a foundational understanding of procurement processes and the capability to manage the end-to-end purchasing cycle efficiently. Responsibilities

include processing purchase requisitions, managing vendor relations, and ensuring compliance with procurement policies and legal requirements. This role emphasizes maintaining accurate procurement records and supporting procurement strategy development through market research and data analysis. Although no team management is involved, the Procurement Officer will collaborate closely with internal departments such as finance, legal, and operations to maintain smooth supply chain operations and uphold the universitys standards.

The successful candidate is expected to have at least one year of experience or demonstrate equivalent skills appropriate for entry-level procurement roles. Key competencies include vendor and contract management, risk assessment, and the use of procurement and contract management software such as SAP Ariba and Microsoft Dynamics 365. The procurement officer supports contract negotiations, monitors supplier performance, and implements compliance management protocols. This position demands a disciplined approach to cost analysis, risk mitigation, and maintaining vendor relationships to secure the best value and ensure timely delivery of goods and services essential to the universitys operations.

Responsibilities

• Process purchase requisitions promptly and accurately to issue purchase orders that align with the university's operational requirements.
• Collect and analyze quotations from multiple vendors to ensure competitive pricing and optimize cost efficiency.
• Coordinate with vendors to manage delivery schedules and negotiate payment terms, ensuring reliable supply chain operations.
• Maintain comprehensive procurement records and update the supplier database regularly to facilitate accurate tracking and reporting.
• Ensure strict compliance with procurement policies, budgetary limits, and relevant legal regulations during all purchasing activities.
• Conduct thorough market research to identify potential suppliers and analyze market trends to support procurement strategy development.
• Utilize enterprise resource planning systems such as SAP Ariba and Microsoft Dynamics 365 for managing the purchase order lifecycle and procurement documentation.
• Assist in contract negotiation activities by liaising with vendors and internal stakeholders, helping to establish favorable terms and conditions.
• Support the monitoring of supplier performance and escalate any discrepancies or issues to senior management promptly.
• Collaborate with finance and accounting departments to coordinate payment processing and resolve any invoicing disputes.
• Prepare and present regular procurement reports and updates to management, facilitating informed decision-making and strategic planning.
• Stay informed of supply chain best practices and advancements in procurement technology to recommend and implement process improvements.
• Apply risk management techniques, including Failure Mode and Effects Analysis and Risk Priority Number calculations, to assess procurement risks and develop mitigation strategies.
• Use compliance auditing methods to ensure adherence to procurement standards and regulatory requirements.
• Employ procurement software tools to streamline contract management, vendor evaluation, and risk assessment processes.