Procurement & Supply Chain Officer

Job Summary:

The Procurement & Supply Chain Officer is responsible for managing end-to-end procurement activities, supply chain coordination, logistics follow-up, inventory receiving, and financial analysis related to purchasing. The role requires strong accounting and finance knowledge, including invoice issuance, system reporting, and advanced Excel analysis. The position plays a key role in landing cost analysis, budgeting, procurement planning, and ensuring accurate stock receiving and documentation in alignment with company operations in the FMCG/HORECA sector.

Key Responsibilities

Procurement & Purchasing

• Manage local and international procurement activities in line with company requirements.
• Source, evaluate, and negotiate with suppliers to ensure cost efficiency and quality.
• Prepare purchase orders and follow up on supplier confirmations.
• Coordinate procurement planning based on sales forecasts and stock levels.
• Maintain supplier records, pricing agreements, and procurement documentation.

Supply Chain & Logistics

• Coordinate inbound shipments with suppliers, freight forwarders, and clearing agents.
• Follow up on shipping schedules, delivery timelines, and customs clearance.
• Ensure all shipment documents are accurate and complete (invoice, packing list, COO, health certificate, etc.).
• Monitor logistics costs and optimize transportation and clearance expenses.
• Coordinate warehouse deliveries and stock handover.

Accounting, Finance & System Responsibilities

• Prepare and maintain landing cost analysis for all imported and local shipments.
• Analyze procurement costs, logistics costs, duties, and overheads.
• Support budgeting, cost planning, and financial forecasting for procurement activities.
• Prepare cost comparison, variance, and profitability analysis reports.
• Issue sales and purchase invoices accurately.
• Use Zoho (Invoices / Accounting) for invoicing, reporting, and financial tracking.
• Coordinate with the Finance team on supplier payments, cost allocation, and reconciliations.
• Ensure financial data related to procurement and logistics is accurately recorded and reported.

Inventory & Stock Control

• Oversee stock receiving, verification, and reconciliation against shipment documents.
• Ensure accurate recording of received quantities, batch numbers, and expiry dates.
• Coordinate stock updates with the warehouse and system records.
• Support stock audits and inventory reporting.
• Monitor minimum and maximum stock levels to support procurement planning.

Reporting & Planning

• Prepare procurement, logistics, inventory, and cost analysis reports.
• Provide detailed analysis reports to management (landing cost, margins, procurement performance, stock status).
• Support management with data-driven procurement and purchasing decisions.
• Utilize advanced Excel tools (formulas, pivot tables, analysis sheets) to support studies and reports.

Qualifications & Requirements

• Bachelor’s degree in supply chain management, accounting, finance, business administration, or a related field.
• Minimum 3–5 years of experience in procurement, supply chain, logistics, and financial analysis.
• Strong accounting and finance knowledge is mandatory.
• Proven experience in landing cost calculations, budgeting, invoicing, and reporting.
• Hands-on experience using Zoho (Invoices / Accounting) or similar ERP systems.
• Advanced proficiency in MS Excel for studies, cost models, and analysis.
• Knowledge of import/export procedures and FMCG/HORECA supply chains.
• Strong organizational, analytical, and negotiation skills.
• Excellent communication skills in English (Arabic is an advantage).
• Experience in the Bahrain market and regulations is preferred.

Key Skills & Competencies

• Procurement & supplier negotiation
• Supply chain & logistics coordination
• Accounting & finance knowledge
• Landing cost & margin analysis
• Budgeting & forecasting
• Inventory & stock management
• Zoho system & Excel reporting
• Analytical & problem-solving skills

Employment Type:

Full-time

Work Location:

Bahrain

Job Type: Full-time

Pay: BD500.000 - BD600.000 per month