Procurment Officer

1. POSITION SUMMARY

We are looking for a Procurement Officer who can play a critical role in supporting the operational efficiency of facility management services by sourcing, purchasing, and coordinating the delivery of goods and services required for cleaning, maintenance, and building operations. The role involves managing vendor relationships, negotiating both technical and commercial terms, and ensuring compliance with internal processes and project contract requirements.

2. KEY RESPONSIBILITIES:

• Vendor Sourcing and Pre-qualification

Conduct comprehensive identification, evaluation, and prequalification of vendors and service providers across key facility management categories including cleaning, maintenance, civil works, and building services. Meticulously assess vendors against stringent technical, financial, and compliance criteria to ensure only qualified suppliers are incorporated into the approved vendor roster.

• RFQ Preparation and Comparative Analysis

Execute the end-to-end Request for Quotation (RFQ) process by soliciting competitive bids from prequalified vendors. Conduct thorough evaluation of submissions, assessing technical compliance, commercial viability, and delivery performance, culminating in the preparation of comprehensive bid analyses and recommendations for internal stakeholders and client approval.

• Negotiation of Technical and Commercial Terms

Strategically manage negotiations with suppliers to secure optimal terms and conditions encompassing pricing, payment schedules, service level agreements (SLAs), warranties, and technical specifications. Ensure all agreements are fully aligned with project objectives, budgetary parameters, and the organization’s procurement policies to maximize value and mitigate risk.

• Procurement of Goods and Services for Facility Operations

Execute the comprehensive end-to-end procurement process for critical operational assets including tools, equipment, consumables, spare parts, and other essential materials; ensuring seamless support for uninterrupted facility management service delivery.

• Proposal Development for Client Approvals

Develop comprehensive procurement proposals, including detailed justifications and cost analyses, aligned with contractual requirements for client review and authorization. Ensure all submissions demonstrate full compliance with project scope, budgetary constraints, and operational schedules.

• Purchase Order Processing in ERP Systems

Manage the creation, issuance, and administration of purchase orders within the company’s ERP platform, ensuring precision in specifications, pricing, quantities, and delivery timelines. Oversee the end-to-end procurement lifecycle, from order initiation through to receipt confirmation and payment processing.

• Site Coordination and Technical Clarifications

Collaborate closely with Engineers, facility managers, and operations teams to validate technical requirements, address material specification inquiries, and facilitate the timely delivery and installation of goods and services in alignment with operational demands.

• Vendor Follow-Up and Delivery Assurance

Maintain proactive and continuous engagement with suppliers to monitor order progress, promptly identify potential risks or delays, and implement corrective actions. Ensure the timely delivery of materials and services in optimal condition, fully adhering to agreed schedules and stringent quality standards.

• Documentation and Contract Management

Ensure meticulous maintenance and systematic organization of all procurement documentation, including purchase orders, delivery notes, invoices, contracts, quotations, and correspondence. Guarantee that all records are audit-ready and fully compliant with internal control policies and applicable regulatory standards.

• Operational Support to Facility Teams

Ensure the seamless provision of all essential materials, services, and resources to facility teams, enabling efficient and uninterrupted building operations. Proactively anticipate operational requirements and mitigate potential supply chain disruptions to maintain continuous service delivery.

3. QUALIFICATIONS

- A Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, Engineering, or a closely related discipline.

- Possession of recognized professional certifications in Procurement or Supply Management is highly desirable and considered a significant asset.

- Demonstrated proficiency with eProcurement platforms, contract management systems, and procurement technologies.

- Proven expertise in strategic sourcing, supplier relationship management, contract negotiation, and cost optimization within the facility management sector.

- Proven ability to thrive in fast-paced, client-focused, and deadline-driven environments, exhibiting strong resilience and adaptability.

Job Types: Full-time, Permanent

Pay: QAR6,500.00 - QAR7,000.00 per month

Expected Start Date: 14/09/2025