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Morehouse School of Medicine

Program Coordinator

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Please see Special Instructions for more details.

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

Morehouse School of Medicine is seeking a motivated, detail-oriented Program Coordinator to support the Tempus TIME Program. This role is crucial in ensuring the timely and accurate matching of patients to suitable clinical trials. The coordinator will report to Project Director of CARhES and be responsible for overseeing key aspects of Tempus TIME program operations, including managing and maintaining study participant data, preparing for rapid clinical trial study activations, ensuring data integrity, and serving as a liaison between physicians, research teams, and other stakeholders. This position plays a vital role in advancing clinical research and improving patient access to innovative therapies.

KNOWLEDGE, SKILLS, & ABILITIES:

Strong understanding of clinical research processes and human subjects research and protections.

Familiar with oncology trials and precision medicine concepts, particularly related to genomic testing and clinical trial matching.

Knowledge of clinical trial regulatory requirements (IRB, HIPAA, GCP, etc.).

Working knowledge of electronic health records (EHRs), clinical trial management systems (CTMS), and data entry protocols.

Awareness of ethical considerations related to the informed consent process and data privacy.

Ability to build and maintain positive working relationships across interdisciplinary teams.

Adapt quickly to changes in program needs, study protocols, and technology platforms.

CORE COMPETENCIES:

1. Clinical Research Coordination: Understands clinical trial protocols, workflows, and regulatory compliance and coordinates multiple study components with precision and timeliness.

2. Attention to Detail: Demonstrates accuracy in data entry, documentation, and review, and identifies and resolves discrepancies in patient records and study data.

3. Communication: Communicates clearly and effectively with internal and external stakeholders, including physicians, patients, and research staff, and adapts messaging based on the audience and context (e.g., written, verbal, or electronic).

4. Collaboration & Teamwork: Builds productive relationships across departments and with partner organizations and demonstrates a cooperative approach and willingness to support team goals.

5. Patient-Centered Focus: Prioritizes patient safety, privacy, and access to appropriate clinical trials and demonstrates cultural sensitivity and empathy in patient interactions.

6. Problem-Solving & Critical Thinking: Identifies operational challenges and proposes practical, evidence-based solutions, anticipates potential issues, and takes proactive steps to minimize disruptions.

7. Time Management & Adaptability: Manages shifting priorities in a dynamic research environment and remains flexible and calm under pressure, especially during rapid study activations.

8. Ethical Conduct & Integrity: Upholds institutional and regulatory standards related to clinical research, handles confidential data responsibly, and adheres to ethical principles.

9. Technology Proficiency: Navigates clinical databases, electronic health records (EHRs), and research software efficiently and learns new digital tools and platforms as needed for trial coordination.

10. Initiative & Accountability: Takes ownership of assigned tasks and follows through to completion, seeks opportunities for process improvement, and contributes to program success.

SUPERVISORY RESPONSIBILITIES:

This position may involve supervising students and interns within a project.

Minimum Qualifications

Education
Bachelor’s degree from a regionally accredited college or university, or an equivalent combination of education and related experience

Experience
Minimum 2-3 years of experience working with clinical data, particularly in a research or healthcare setting.

Strong organizational skills and attention to detail.

Ability to prioritize tasks and work independently, as well as part of a team.

Excellent communication and interpersonal skills.

Familiarity with clinical trial processes and data management systems.

Ability to work in a fast-paced and dynamic environment.

Excellent analytical, problem-solving, and organizational skills.

Superior communication skills, both written and verbal.

MS Office Suite.

Ability to work independently and as part of a team.

Preferred Qualifications

Experience with electronic data capture (EDC) systems is a plus.

Closing Date

Open Until Filled

Yes

Special Instructions to Applicants

Quick Link

https://careers.msm.edu/postings/23471

EEO Statement Summary

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

Description of Job Duty

POSITION ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS:

Patient Management: Oversee the electronic health records (EHRs) participant matches, maintain the participant tracker, and screen potential study participants for available TIME trials.

Study Activation: Prepare for rapid activations of just-in-TIME trials and assisting during start-up.

Data Management: Ensure that all clinical trial data are accurately entered into electronic data capture (EDC) systems and in a timely manner, adhering to established protocols and guidelines.

Operational Support: Support the TIME program through various operational initiatives and workflow improvements.

Data Integrity: Serve as a subject matter expert for databases and operating systems used within the TIME program, ensuring data security and efficient performance.

Process Improvement: Autonomously own ad hoc processes and improvements as well as new initiatives to ensure operational excellence.

Pre-Employment/Employment Requirements

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization

Immunization Requirements

It is MSM’s Immunization policy that all Prospective Employees are encouraged to provide proof that they are vaccinated against COVID-19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Posting Specific Questions

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* What is your highest level of completed education?
- High School/GED
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- EdD, MD, PhD, DrPH, JD

* Please describe your related experience including length of experience. Do not enter "See Resume".
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* Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered.
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