Project and Accounting Coordinator

We are a growing commercial subcontractor specializing in automatic door installations across Southern California. Our projects range from one-day installs to multi-week commercial builds, including prevailing wage, OCIP/CCIP, and private work.

We are looking for a highly motivated, detail-oriented professional to become a key part of our team.

Position Overview

This role is ideal for someone who thrives in a fast-paced construction office and enjoys wearing multiple hats. You will support accounting, project setup, payroll, and general office operations while helping keep projects and compliance on track.

Key Responsibilities

• Set up new projects (contracts, POs, compliance requirements, job costing)
• Assist with payroll processing, including certified payroll when applicable
• Support accounts payable and accounts receivable
• Track project requirements (preliminary notices, insurance, business licenses, etc.)
• Coordinate with project managers, technicians, and customers
• Maintain accurate records in QuickBooks Online and/or ServiceTitan
• Assist with billing, invoicing, and collections follow-up
• Help improve and organize internal systems and processes
• General administrative and office support as needed

Qualifications

• Experience in accounting, bookkeeping, or payroll
• Construction office experience strongly preferred (subcontractor experience a plus)
• Familiarity with prevailing wage, certified payroll, or OCIP/CCIP is a bonus
• Proficient in Excel and QuickBooks Online (ServiceTitan experience a plus)
• Strong organizational and problem-solving skills
• Ability to manage multiple tasks and deadlines
• Self-motivated with a strong sense of ownership
• Excellent communication and follow-up skills

What We’re Looking For

• Someone who takes initiative and figures things out
• A team player who wants to grow with the company
• Detail-oriented but also able to see the big picture
• Reliable and trustworthy

Pay: From $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person