Project Coordinator

1. Administrative Support

• Maintain office supplies and equipment.
• Manage phone calls, emails, correspondence, and visitor reception.
• Organize and maintain physical and digital files (e.g., project documents, contracts).
• Schedule meetings, prepare agendas, and take meeting minutes.

2. Project Coordination Support

• Assist project managers with documentation such as:
• Work Orders
• Purchase Orders (POs)
• Delivery Notes
• Material Submittals
• Project schedules
• Track and update project progress reports and timelines.
• Coordinate between departments (design, procurement, site team).
• Help ensure project compliance with client requirements and internal processes.

4. HR & Staff Coordination

• Coordinate interviews and onboarding processes.
• Support employee travel arrangements and timesheets.

5. Finance & Documentation Assistance

• Coordinate with accounts for invoicing, payments, and petty cash.
• Maintain project-related financial records.
• Assist in preparing billing documents, variation orders, and final accounts.

6. Health & Safety and Compliance

• Maintain records related to site safety and compliance.
• Assist in the documentation required for health and safety audits.
• Ensure licenses, permits, and insurance documents are up to date.

7. Client and Subcontractor Liaison

• Schedule and coordinate client meetings or site visits.
• Support communication with subcontractors regarding timelines and documentation.
• Follow up on RFIs (Requests for Information) and ensure timely responses.

8. Office Management

• Ensure the office is tidy, well-organized, and functional.
• Coordinate facility maintenance and services (cleaning, IT, repairs).
• Monitor office expenses and handle basic budgeting.

Key Skills Required:

• Strong organizational and multitasking ability.
• Proficiency in MS Office (Word, Excel, Outlook).
• Knowledge of project documentation (BOQs, Drawings, RFIs).
• Communication skills (internal and external).
• Basic understanding of fit-out workflows is a plus.

Job Type: Full-time

Pay: AED2,500.00 - AED3,500.00 per month

Application Question(s):

• Are you currently on cancelled or Visit visa?

Experience:

• Coordination: 3 years (Preferred)