Project Coordinator

The Project Coordinator supports the business by handling administrative and organizational tasks to ensure projects are completed on time, within budget, and to scope.

Key Responsibilities:

• Manage the delivery of all new and renovation projects.
• Collaborate with the brands principles ensuring project delivery is efficient and within the scope.
• Be the SPOC for the brand and the consultant for project delivery.
• Collaborate with the internal stakeholders and external vendors to provide the necessary support during and after the project completion.
• Attend all the meetings related to the projects with the brand and consultants.
• Ensure the store layout during the design phase is aligned with the store technical requirements.
• Manage the appointment process of the contractors alongside the consultant as per company policy.
• Monitor the consultants, suppliers, and contractors ensuring project delivery in the most efficient manner and as per the project retro plan.
• Ensure all the vendors are created and approved internally prior submitting the invoices for payment.
• Ensure all the legal documentation (TL, DEWA, Civil Defense, Fire Fighting, etc) is completed before the store opening and ensure renewals.
• Ensure the project financials is aligned as per the approved CAPEX and keeping records of the relevant stages of each project.
• Conduct regular visits to monitor the project progress, provide technical inputs and support in resolving any issues during the fitout period.
• Maintain a direct communication with the logistics team, ensuring a correct shipping of all the pre-assembly production during the fitout period.
• Ensure solving all possible snagging that may come up upon the project handover.

Your Profile:

• Bachelor’s degree in business administration or equivalent.
• A minimum of 4 years of relevant experience with at least 2 years in a similar role.
• Strong verbal and written communication skills to manage stakeholders and resolve conflicts.
• Problem Solving and Decision Making. Analytical thinking to address challenges and make informed decisions.
• Time Management and Organized. Ability to prioritize tasks and manage multiple projects simultaneously.
• Proficient in MS Office Suite.
• Valid UAE Driving license.