Project Coordinator

Position: Project Coordinator
Status: Full time, regular
Supervisor: Project Coordination Team Lead
Core Hours: 8:30 a.m.-5:00 p.m., Monday-Friday (Work is sometimes required outside of these hours, depending on business needs.)
Location: Wheaton, IL
Compensation: Salary, $55,000 - $73,000

POSITION SUMMARY: The Project Coordinator plans, coordinates, and implements the order, delivery, and installation of small to mid-sized contract furniture projects.

RESPONSIBILITIES:

• Direct, coordinate and manage task assignments and completion for entire dealer team.

• Coordinate and schedule delivery and installation of product.

• Provide timely, formal written communications throughout project to client, dealer and project team.

• External: Coordinate with client, property manager, and contractors as required.

• Internal: Coordinate with salespeople, order coordinators, warehouse, delivery drivers, and installers.

• Obtain delivery and installation quotes.

• Review ship dates for adherence to project schedule and maintain status report.

• Monitor receipt of product to installation vendor’s warehouse.

• Confirm any delivery requirements at the destination, including site conditions and COI’s.

• When required, coordinate electrical integration with furniture.

• Assemble installation packets and send to installation company.

• Communicate with installer at beginning and end of installation and field questions as required.

• Identify punch items and oversee punch list resolution.

• Enter intermarket orders and upload supporting documents.

• Monitor service email box and communicate with customers/vendors to complete warranty/service requests.

• Train and mentor other team members as assigned.

• Enter and invoice customer orders in CORE (the company's business system).

SKILLS + ABILITIES:

• Advanced in Microsoft Office applications (Word, Excel, Outlook, etc.) and PDF-editing software required

• 2-5 years business-to-business platform experience

• Excellent written and oral English language communication skills

• Extremely organized, detail-oriented and able to work under pressure

• Must be able to multitask and prioritize

EDUCATION + QUALIFICATIONS:

• Bachelor’s degree or equivalent experience

• Minimum of two years of experience in contract furniture, commercial interiors design, project management, or related field

• Familiarity with CORE (the company’s business system) a plus