Project Coordinator (Interior Fit out experience is must)

Job Summary:

We are looking for an organized and proactive Project Coordinator to support our project management team in the successful delivery of interior fit-out projects. The ideal candidate will have 3–4 years of experience in coordinating interior design or fit-out projects, with a strong focus on communication, documentation, and follow-ups.

Key Responsibilities:

• Act as the central point of contact between internal departments, clients, consultants, and subcontractors.
• Assist the Project Manager in tracking project timelines, deliverables, and key milestones.
• Maintain and organize project documentation, including contracts, drawings, and meeting minutes.
• Schedule and coordinate meetings, follow up on action points, and ensure timely communication among stakeholders.
• Prepare and update project trackers, progress reports, and status summaries.
• Coordinate with the design, technical, and execution teams to ensure alignment on project requirements.
• Monitor and update project schedules in collaboration with the Project Manager.
• Support in drafting client communications, transmittals, and project correspondence.
• Handle administrative tasks such as documentation control, filing, and document distribution.
• Ensure all project-related documents are archived and maintained as per company protocols.
• Development of Project schedule in MS Project and Primavera
• Supporting Pre contract team as per the requirement.
• Coordinating with Building Management for organising required work permits.
• Knowledge about drawing submission in Authorities and relevant portal (DM, DCP, DDA, Trakhees, DIFC, DWTC etc).
• Coordinating to organise and record weekly internal meeting.
• Supporting Design or any other internal departments as per the requirements.
• Coordinating and obtaining required insurance from the insurance providers.

Key Requirements:

• Bachelor's Degree or related field.
• 3–4 years of experience in a project coordination role within the interior fit-out industry.
• Strong organizational and time management skills with the ability to multitask.
• Excellent verbal and written communication skills.
• Proficiency in MS Projects and Primavera software is a must. Strong knowledge of MS Office (Excel, Word, PowerPoint)
• Collaborative team player with a keen eye for detail and follow-through.
• Ability to thrive in a fast-paced, deadline-driven environment.

Job Type: Full-time

Experience:

• Project Coordinator in UAE Interior Fit out industry: 4 years (Required)