Project Officer

Job Purpose: To coordinate and support project development by monitoring quality, timelines, and budget constraints—ensuring successful and sustainable project delivery.

Reports To :Head of Project

• Prepare the project scope of work based on the approved concept from the Client to ensure comprehensive project requirements
• Develop concept drawings in close coordination with the Client to align with their specifications and management's expectations.
• Obtain departmental and client approvals for drawings, ensuring compliance with internal and external review standards.
• Analyze and recommend contractors as per organization’s evaluation criteria to align with project needs.
• Review project budgets and provide cost analysis advice to support budget planning and management.
• Review and certify invoices for payments, secure necessary approvals, and manage accounts payable for timely and accurate payment release.
• Establish communication protocols with contractors to manage tasks, changes, and completion timelines.
• Organize and conduct site coordination meetings with relevant departments and external teams.
• Review team deliverables before submitting to the end-user to ensure quality and compliance.
• Track and report weekly on project time and expenses for effective monitoring.
• Monitor and forecast contract deviations affecting time and cost, and report these to relevant stakeholders.
• Maintain project documents, ensuring they are current, complete, and appropriately stored.
• Execute other tasks as assigned by the Head of Project to support operational needs.
• Prepare weekly progress reports to communicate project status effectively.
• Act as the primary point of contact for all property-related incident reports within the company.
• Serve as the primary liaison with the insurance company, ensuring timely submission of incident-related reports.
• Coordinate with the insurance company to ensure thorough registration and tracking of claims.
• Provide necessary incident documentation, including reports and quotations, for insurance claim processing.
• Collaborate with experts for complex claims, engaging in negotiations and follow-ups to ensure proper resolution.
• Secure settlement approvals from the Director and obtain final credit notes from the insurance company for claims.
• Maintain comprehensive records of all claims for effective tracking and future reference.