Project Secretary

Job Summary:

We are seeking a proactive and organized Project Secretary to assist the Operations Head in managing all office-related activities. The ideal candidate will preferably have a background in Civil Engineering or Construction and possess strong administrative and coordination skills to support smooth project operations.

Key Responsibilities:

• Provide administrative support to the Operations Head and project team.
• Manage correspondence, emails, and official communications.
• Maintain project files, records, and documentation in an organized manner.
• Schedule and coordinate meetings, appointments, and site visits.
• Prepare reports, presentations, and meeting minutes as required.
• Assist in procurement follow-ups, vendor coordination, and documentation.
• Handle office logistics, including travel arrangements, stationery, and office supplies.
• Ensure timely follow-up on pending tasks and action items.
• Support HR and finance teams in administrative matters as needed.
• Any other duties assigned by the Operations Head to ensure smooth project execution.

Qualifications & Experience:

• Diploma or Degree in Civil Engineering, Construction Management, or related field preferred.
• Proven experience as a secretary, administrative assistant, or similar role in construction/project environment is an advantage.
• Excellent organizational, communication, and multitasking skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Professional attitude with strong attention to detail.

Key Competencies:

• Strong coordination and time management skills.
• Proactive and solution-oriented mindset.
• Ability to work under pressure and meet deadlines.
• Team player with good interpersonal skills.