Projects Manager

KEY INFORMATION ON THE ROLE

Position Title

Projects Manager

Department/Unit

Projects

SECTION I: JOB PURPOSE

The Projects Manager is responsible for the effective planning, coordination, and delivery of Arclight Services Company’s assigned projects, ensuring they are completed on time, within budget, and in accordance with approved quality, safety, and regulatory standards.

The role manages the full project lifecycle — from master plan and design coordination and follow up with the assigned consultants, support for all municipality and agencies approvals, lead the construction tendering processing, planning and control through construction projects phases till handover and close-out — for education facilities, residential buildings, infrastructure, and interior fit-out projects. The Projects Manager works closely with consultants, contractors, suppliers, and internal stakeholders to ensure smooth execution, cost control, and compliance with UAE regulations.

This role is primarily operational and delivery-focused, ensuring that project objectives are met while supporting the CEO with reporting, risk management, and performance updates.

SECTION II: KEY RESPONSIBILITIES

Key Responsibilities:

1. Project Planning & Delivery Management

• Plan, manage, and deliver assigned projects in line with approved schedules, budgets, and scope.
• Prepare detailed project execution plans, timelines, and budget/cost estimates.
• Monitor design and construction work progress and implement corrective actions where delays or deviations occur.
• Ensure coordination between design, procurement, and construction activities.

2. Design Coordination & Pre-Construction

• Coordinate with consultants and internal teams during concept, schematic, and detailed design stages.
• Review design submissions for compliance with project requirements and standards.

· Coordinate with end users for sign off on the

• Support feasibility studies, space planning, and technical reviews.
• Ensure design approvals are obtained from relevant authorities.

· Work on project costing and budget for each stage of the design stages

3. Technical & Engineering Oversight

• Coordinate architectural, structural, MEP, ICT, and ELV disciplines.
• Review shop drawings, material submittals, and method statements.
• Ensure compliance with local codes and regulations (ADM, DMT, Civil Defense, Estidama, LEED).
• Participate in value engineering and constructability reviews

4. Cost Control & Procurement Support

• Assist in preparing project budgets, BOQs, and cost estimates.
• Track project expenditures and forecast final project costs.
• Support tendering, technical evaluations, and contractor selection processes.
• Monitor variations, claims, and cost impacts and report deviations.

5. Construction Management & Site Oversight

• Oversee construction activities and site performance.
• Conduct regular site inspections to ensure quality, safety, and compliance.
• Coordinate with contractors to resolve technical and operational issues.
• Monitor key milestones, inspections, testing, and handover processes.

6. Risk & Compliance Oversight

• Identify project risks and propose mitigation measures.
• Ensure adherence to contract conditions and authority requirements.
• Support claims management, dispute resolution, and contractual correspondence.
• Maintain project documentation and records for audit and compliance purposes.

7. Stakeholder Relations & Government Liaison

• Act as the main point of contact with end users, consultants, contractors, and vendors for assigned projects.
• Coordinate with authorities for permits, inspections, and approvals.
• Liaise with internal departments and end users to ensure project requirements are met.

8. Reporting & Performance Monitoring

• Prepare weekly and monthly project progress reports.
• Track KPIs related to time, cost, quality, and safety.
• Escalate critical risks and issues to the CEO.
• Maintain dashboards, schedules, and project documentation.

SECTION III: KNOWLEDGE AND SKILLS

Minimum Educational Qualifications Required for the Role

§ Bachelor’s Degree in Architecture, Civil/MEP Engineering, or a related technical field.

§ Master’s Degree in Construction / Engineering Management, Project Management, Urban Planning, or Executive MBA is highly preferred.

Minimum Years of Experience Required

§ 10 –15 years of experience in project or engineering management

§ Design background and experience is Plus

§ Previous experience in education, residential, or mixed-use developments is preferred

Nature of Relevant Experience Required

· Strong experience in managing development projects from design to handover

· Good knowledge of UAE authority requirements and approvals

· Experience with contractors, consultants, and multidisciplinary teams

· Experience in cost control, scheduling, and contract administration

· Proficient in project management tools and reporting systems

Language Skills

Arabic and English are required

Special Skills and Abilities

· Strong leadership and decision-making skills

· Excellent project planning and organizational abilities

· Advanced knowledge of cost control, contracts, and construction methodologies

· Skilled in stakeholder communication and negotiation

· Proficient in project management tools

· Strong understanding of UAE regulations and authority processes

· Ability to manage multiple complex projects simultaneously

· High attention to detail and problem-solving capabilities

· Key External Contacts:

· Abu Dhabi Municipality (ADM)

· Department of Municipalities and Transport (DMT)

· Civil Defense

· Estidama Authority

· Consultants and Contractors

· Vendors and Suppliers

· Abu Dhabi University Leadership

· Investors and Development Partners

· Legal and Compliance Advisors

· Utility Providers

SECTION V: WORKING ENVIRONMENT

Working Conditions

Office and site-based with Flexible hours

Job Type: Full-time