Property Management Bookkeeper

Base Compensation: $60,000 – $65,000 annually, depending on experience

FLSA Classification: Non-Exempt (Hourly Equivalent)

Location: Greenville, SC office — on-site

Schedule: Monday through Friday, with some flexibility during the month-end close

Benefits: To be discussed during the interview process

The Property Management Bookkeeper is responsible for maintaining accurate financial transaction records for NewShire’s managed property portfolio. This role works directly in AppFolio and reports to the President.

The Bookkeeper is responsible for posting transactions, maintaining resident and vendor ledgers, reconciling accounts, and supporting the preparation of monthly financial reporting. The ideal candidate takes ownership of their work, maintains a clean ledger, and ensures that financial data remains accurate and current across all properties.

As our portfolio continues to grow, we are seeking a Bookkeeper to support the company’s financial operations by maintaining accurate daily financial records and ensuring the integrity of all property-level transactions.

$28.85 - $31.25 hourly

Daily Transaction Processing

• Post all income and expense transactions in AppFolio across the managed portfolio.
• Record rent payments, late fees, NSF charges, security deposit activity, and other resident transactions.
• Code and post vendor invoices to the correct property, GL account, and accounting period.
• Process owner contributions and owner distributions with appropriate documentation.
• Maintain accurate and organized financial records across all properties and entities.

Reconciliations & Month-End

• Reconcile operating bank accounts, trust accounts, and security deposit accounts each month.
• Identify and resolve posting discrepancies prior to month-end close.
• Assist with the preparation of monthly financial packages, including profit and loss statements and rent rolls.
• Support year-end close and documentation preparation for CPA review and tax filing.

AppFolio System Management

• Maintain AppFolio as the system of record for all financial transactions.
• Ensure the chart of accounts, vendor records, and property records remain accurate and current.
• Run standard AppFolio reports and identify any discrepancies requiring correction.
• Maintain resident ledger accuracy and ensure lease financial data is properly recorded.

Compliance & Documentation

• Maintain proper separation of trust funds and operating funds in accordance with South Carolina regulations.
• Follow established expense classification standards and CapEx thresholds.
• Maintain organized, audit-ready documentation for all financial transactions.
• Escalate unusual transactions, reconciliation discrepancies, or financial irregularities for review.

In the first 30 days:

All properties are fully reconciled, posting standards are understood, and transactions are consistently coded to the correct properties and GL accounts.

In the first 60 days:

Month-end processes are running smoothly, and financial data across all properties is current and organized.

In the first 90 days:

The books are consistently accurate, reconciliations are completed on schedule, and management has confidence in the accuracy of daily financial records.

Long-term:

Financial transactions across the entire portfolio remain clean, accurate, and audit-ready at all times.

Required Qualifications

• Minimum 2 years of bookkeeping experience, preferably in property management or real estate accounting.
• Hands-on experience with AppFolio Property Manager is a strong plus, but not required.
• Experience managing accounts payable, accounts receivable, and bank reconciliations.
• Familiarity with property management accounting concepts, including trust accounting, rent rolls, and security deposit tracking.
• Working knowledge of cash-basis accounting used in residential property management.
• Proficiency with Microsoft Excel, including basic formulas, filtering, and reconciliation worksheets.
• High attention to detail and strong organizational skills.
• Ability to manage multiple properties and maintain accurate records across a portfolio.

Preferred Qualifications

• Associate’s degree in Accounting, Business, or related field.
• Experience with affordable housing or AMI-restricted properties.
• Familiarity with South Carolina trust accounting and property management compliance.
• Experience working in a multi-property or multi-entity accounting environment.

NewShire Property Management is a referral-only property management firm headquartered in Greenville, South Carolina. We manage a growing portfolio of single-family rentals, multifamily communities, and income-restricted housing throughout the Greenville–Spartanburg market.

We operate lean, move with intention, and hold ourselves to a high standard of financial accuracy, accountability, and execution.