Property Manager

Job Description

Roles & Responsibilities

• Manage all aspects of property operations including maintenance, security, grounds, utilities and equipment.
• Plan, coordinate and supervise contractors, vendors and in‑house staff (cleaning, maintenance, gardeners, security, drivers), ensuring works are completed on time and to standard.
• Develop and manage annual and monthly maintenance programmes, preventative maintenance schedules and refurbishment projects.
• Maintain detailed records of maintenance, repairs, warranties and service agreements. Prepare, monitor and control household budgets, procure supplies and manage purchase orders and invoices.
• Implement and oversee health & safety, fire and emergency procedures to ensure regulatory compliance and occupant safety.
• Conduct regular inspections of the property, reporting on condition, prioritising works and making recommendations for improvement.
• Coordinate logistics for events, relocations and deliveries as required. Provide clear handover notes and cover arrangements for periods of absence or travel.
• Maintain strict confidentiality and exercise discretion at all times.

Desired Candidate Profile

• Minimum5 years’ experience in property or estate management, facilities management, or a similar role within private residences, estates or luxury properties.
• Proven experience managing contractors, project delivery and maintenance programmes. Strong financial acumen with experience preparing and managing budgets, procurement and supplier negotiations.
• Excellent organisational skills, attention to detail and the ability to prioritise competing demands. Good IT skills, including competence with property/facilities management software, spreadsheets and reporting tools.
• Knowledge of health & safety legislation and best practice for estates and private properties. Full, valid driving licence and experience managing drivers or transport logistics preferred. Personal attributes Professional, discreet and trustworthy with a strong service ethos.
• Proactive problem solver with excellent communication and interpersonal skills. Ability to work independently and as part of a small team, flexible to meet the needs of the household including occasional out-of-hours cover.
• High standards of presentation and punctuality. Additional information Competitive salary and benefits, commensurate with experience.