Proposal Coordinator

Job Description:

Results Statement:

The mission of a Senior Proposal Coordinator for HVJ, a leading civil engineering firm in Texas, is to assure client, employee and business associate satisfaction. Main areas of responsibilities include:

1. Preparation of statement of qualification (SOQ)
2. Preparation of subconsultant qualification data packages as requested by clients
3. Maintaining quality database of company information

Ongoing Work:

• Leads SOQ preparation for public infrastructure pursuits.
• Owns proposal standards
• Mentor junior staff
• Maintain a consistent firm qualification database

Position Specific Standards:

• Deliver submittals on time
• Exercise integrity and confidentiality in all processes.
• All information will be double checked during data entry, prior to sending/posting.
• Ability to learn new Generative AI tools for SOQ preparation
• Be resourceful; show competence in establishing priorities, managing time, gaining cooperation from others, monitoring progress, problem solving and closing the loop on outstanding requests and tasks.

Key Criteria/Requirements:

• Bachelor’s degree preferred in marketing, business, communications, Journalism or any other relevant field
• Minimum 5 years of related experience such as proposal coordinator or marketing coordinator in the civil engineering industry.
• Strong skill/experience in Adobe InDesign, Microsoft 365 and Generative AI Tools for SOQ preparation
• Experience with Deltek Vision, Deltek Vantagepoint, Hubspot or similar CRM systems is a plus

Key Competencies:

• Gratitude
• Excellence
• Mutual Respect/Likeability
• Integrity
• Caring/Listening
• Resourceful/Initiative
• Organized / Planner
• Team Player / Team Builder
• Judgment/Decision Making
• Customer Focused
Communicative

Benefits:

• 401(k) and 401(k) matching
• Dental, Health & Vision insurance
• Employer Paid Life, AD&D, & Disability insurance
• Paid Time Off
• 8 Paid Holidays
• Employee Assistance Program
• Referral Program
• Professional development & growth opportunities
• Tuition Reimbursement
• Incentive Pay Eligibility

HVJ is an Equal Opportunity Employer.