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Proposal Specialist

San Antonio, TX

Please submit cover letter and resume to hiring@marmonmok.com.

At Marmon Mok, design is about more than buildings. It’s about people, purpose, and possibility. We’re seeking a creative and driven Proposal Specialist to join our team and help shape the way the world sees our work.

This isn’t a typical marketing role. We want someone who sees marketing as a craft, not just a checklist. Someone who can balance creative energy with thoughtful strategy. Someone who can help us communicate our design vision in ways that are fresh and authentic.

The Role

Do you thrive at the intersection of organization and creativity? Can you pair technical insight with strategic thinking, while keeping multiple deadlines on track and mastering RFQ requirements? Marmon Mok is looking for a Proposal Specialist who loves crafting compelling stories, showcasing talent, and making every submission stand out. You’ll be at the heart of our RFQs, SOQs, and marketing materials, helping the firm leave a strong impression on every opportunity.

In this role, you’ll collaborate closely with our Marketing Director, Graphic Director and senior leadership to create high-quality marketing content, coordinate engaging responses, and elevate the firm’s brand across all platforms.

Duties and Responsibilities

The primary duties and responsibilities of this position include the following:

Prepare and manage RFQ responses for prime and teamed opportunities, verifying that all minimum requirements are met

Lead team kick-off meetings, develop proposal outlines, capture technical information from subject matter experts while ensuring deadlines are met

Write, proofread, and edit cohesive proposal content without relying on AI

Collaborate with business development and technical leads to address client priorities and highlight firm differentiators in all materials

Support proposal submission logistics, including printing, production, and electronic submission when required

Complete all necessary proposal close-out activities, including filing, updates to marketing collateral, and maintaining proposal templates or boilerplate content

Support interview efforts as needed

Track and maintain information related to opportunities, clients, proposals and project using internal systems and tools

Assist with updating CRM with opportunities, client contacts and project information

Attend pre-proposal meetings as requested

Monitor industry resources for potential project opportunities

Maintain firm branding standards on all materials and communications

Develop relationships in the industry to help promote the firm

Other duties required to support the Marketing Department

Working Conditions

This position may require night and weekend work at times to meet deadlines.

Direct Reports

None

Qualifications

The following qualifications are requirements of the position:

Bachelor’s Degree in English, Marketing, Business, Liberal Arts, Journalism or Communications preferred

Minimum 3 years in architecture/engineering/construction industry

Proficiency in a wide range of software, including office productivity and design tools (e.g., Microsoft Office, Adobe Creative Suite – specifically InDesign and PowerPoint)

Experience using a CRM database preferred

Excellent organizational skills and the ability to handle multiple tasks simultaneously

Ability to meet strict deadlines and manage time effectively

Ability to work independently

Must be detail oriented

Excellent written and oral communication skills without relying on AI

Physical Requirements

None

Why Marmon Mok?

We’re a people-first architecture firm that’s been building meaningful places for over 73 years. Our culture is rooted in collaboration, creativity, and community. As part of our team, you’ll have the chance to grow your skills while supporting work that makes a difference.

Marmon Mok is an Equal Opportunity Employer. Competitive salary and benefits package, plus a positive and empowering team-oriented culture. Must be authorized to work in the United States.