PURCHASE EXECUTIVE

Job Purpose

The Purchase Executive will be responsible for all activities after Purchase Order (PO) release, ensuring timely material dispatch, logistics coordination, accurate record keeping, and smooth receipt at the warehouse.
The role ensures zero disruption to operations due to follow-up gaps, logistics delays, or documentation errors.

Key Responsibilities1. Vendor Follow-up & Order Execution

• Follow up with vendors after PO release for:
• Order acknowledgement
• Production status
• Dispatch schedules
• Ensure vendors adhere to committed delivery timelines.
• Escalate delays to seniors proactively to avoid stock-outs or line stoppages.
• Coordinate for partial dispatches if required.

2. Logistics Coordination (Vendor → Warehouse)

• Coordinate with vendors and transporters for:
• Vehicle arrangement
• Dispatch planning
• Route and delivery scheduling
• Ensure dispatches align with warehouse receiving capacity.
• Track in-transit materials until safe delivery at warehouse.
• Handle transit issues such as delays, damages, or shortages.

3. LR / Transport Document Management

• Collect and verify logistics documents including:
• LR / GR copies
• E-way bills
• Invoice & packing list
• Maintain accurate LR tracking records:
• LR number
• Transporter name
• Dispatch & expected delivery dates
• Follow up with transporters for POD and delivery confirmation.

4. Warehouse Coordination

• Inform warehouse team in advance about incoming materials.
• Coordinate unloading schedules and material receipt.
• Ensure timely GRN preparation in ERP/system.
• Resolve discrepancies related to:
• Quantity mismatch
• Transit damage
• Missing documents

5. Back-Office Purchase Activities

• Maintain complete purchase records including:
• POs
• Delivery schedules
• Dispatch details
• GRN status
• Update ERP / Excel trackers with real-time status.
• Support Accounts team for:
• Invoice matching (PO–GRN–Invoice)
• Payment processing documentation
• Ensure compliance with internal purchase processes.

6. Exception Handling & Coordination

• Handle urgent and critical material follow-ups.
• Coordinate between vendor, transporter, warehouse, and accounts to resolve issues.
• Ensure closure of open POs and pending deliveries.

Job Types: Full-time, Fresher

Pay: ₹10,000.00 - ₹12,000.00 per month

Work Location: In person