Purchase Executive

(Looking for the persons who has good procurement knowledge in construction / Industrial / Infrastructure / EPC background only find the detailed JD Below)

Job Title: Purchase Executive

Experience: 3 to 5 Years
Industry: Construction / Infrastructure / EPC

Job Summary

The Purchase Executive will be responsible for end-to-end procurement activities for construction projects, including sourcing, vendor management, purchase order execution, coordination with site and finance teams, and ensuring cost-effective, timely procurement in line with project budgets and timelines.

Key Responsibilities

1. Procurement & Vendor Management

• Source and procure construction materials, MEP items, equipment, and subcontract services as per project requirements
• Prepare and float RFQs/RFPs and obtain competitive quotations
• Perform techno-commercial evaluations and prepare comparative statements
• Negotiate prices, delivery schedules, payment terms, and commercial conditions
• Prepare, issue, and track Purchase Orders (POs) / Work Orders (WOs)
• Follow up on deliveries and coordinate with site and operations teams
• Maintain vendor master data and procurement documentation
• Develop, evaluate, and maintain an approved vendor list
• Identify and onboard new vendors based on quality, cost, delivery, and compliance
• Coordinate with Engineering and QA/QC teams for technical approvals
• Finalize vendors in line with project budgets and timelines

2. Accounting & Finance Coordination

• Verify supplier invoices against PO, GRN, and contract terms
• Coordinate with site and store teams for GRN and material receipt confirmation
• Post purchase entries, expenses, and vendor bills in ERP/accounting systems
• Support Accounts Payable activities including payment tracking and vendor reconciliation
• Assist in GST compliance: invoice checking, classification, and documentation
• Maintain procurement records for audits and statutory compliance
• Coordinate with finance teams for invoice verification, GRN, and payment processing

3. Purchase Order & Contract Management

• Prepare and issue POs/WOs with clear scope, specifications, and commercial terms
• Ensure compliance with contract terms, taxes, payment conditions, and statutory requirements
• Track order status, delivery schedules, and follow up with suppliers

4. Project Coordination

• Coordinate with site and project teams to understand material requirements
• Ensure timely delivery to avoid project delays
• Handle urgent procurement, material substitutions, and shortages

Key Skills & Competencies

• Strong knowledge of construction materials, specifications, and standards
• Expertise in vendor negotiation and cost analysis
• Ability to prepare comparative statements and procurement MIS
• Experience working with ERP systems (SAP, Oracle, or similar)
• Strong coordination, communication, and follow-up skills

• High attention to detail and documentation accuracy

Preferred Experience (Must)

• Experience in construction, Infrastructure, or EPC sectors only
• Exposure to inventory control and store accounting
• Experience handling audits and vendor reconciliations
• Strong Excel skills (comparatives, MIS, reconciliations)
• Understanding of contract terms and conditions

Qualifications

• Bachelors Degree in Engineering / Commerce / Accounting / Business Administration
• 3 to 5 years of relevant experience in procurement and accounting-related roles

Job Type: Full-time

Pay: ₹20,000.00 - ₹40,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person