Purchase Executive

Job Summary

The Assistant Purchase Executive – Warehouse will be responsible for supporting purchase operations, warehouse dispatch documentation, invoicing, order processing, and distributor reconciliation activities. The role involves handling day-to-day purchase and sales documentation on Tally Prime, ensuring timely dispatch processing, invoice generation, e-way bill creation, and maintaining accurate coordination with super distributors and doctor order dispatch requirements.

Key Responsibilities1) Purchase Order Management

• Create and process Purchase Orders (POs) for procurement of pharmaceutical goods and materials.
• Ensure PO accuracy in terms of item, batch, rate, quantity, GST, and vendor details.
• Coordinate with vendors for order confirmation, delivery timelines, and follow-ups.

2) Sales Invoice & Dispatch Processing (Tally Prime)

• Create Sales Invoices in Tally Prime for dispatches as per sales orders.
• Ensure invoice correctness (HSN, GST, rates, batch details, expiry, etc.).
• Coordinate with the warehouse team for dispatch readiness and documentation.

3) Rate Difference Credit Notes

• Prepare and issue Rate Difference Credit Notes as per commercial agreements and rate corrections.
• Maintain proper documentation and approval records for all rate-diff adjustments.

4) Ledger Matching & Distributor Reconciliation

• Perform ledger matching and periodic reconciliation with Super Distributors.
• Track outstanding payments, credit notes, debit notes, and invoice adjustments.
• Resolve mismatches and coordinate with accounts and distributors for closure.

5) Doctor Order Management

• Handle doctor order receipt, processing, and confirmation.
• Ensure accurate dispatch management including invoice creation, packing coordination, and delivery tracking.
• Maintain order status reports and timely execution of priority orders.

6) E-Way Bill Creation

• Generate E-way Bills for dispatch as per statutory requirements.
• Ensure compliance with GST rules and correct transporter/vehicle details.
• Maintain E-way bill records for audits and reconciliation.

Key Skills & Competencies

• Strong working knowledge of Tally Prime
• Understanding of GST, invoicing, and e-way bill processes
• Good command over purchase documentation and distributor coordination
• Strong reconciliation and follow-up skills
• High accuracy and attention to detail (especially batch/expiry/rate)
• Good communication and coordination skills

Preferred Industry Experience

• Pharmaceutical distribution / manufacturing
• FMCG distribution (if pharma not available)

Tools / Systems

• Tally Prime (Mandatory)
• MS Excel (Intermediate level preferred)
• E-way Bill Portal

Job Type: Full-time

Pay: ₹22,000.00 - ₹35,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Provident Fund

Language:

• Hindi (Required)
• English (Required)
• Marathi (Required)

Work Location: In person