Purchase Executive

Roles & responsibilities

Job Role : Purchase Executive

Industry : Maritime

Location : Dubai Maritime City

We are looking for a dynamic professional to join with us in our Purchase & Logistic Department. The successful candidate will have proven experience in procurement, logistics coordination, and supply chain management. The role demands proficiency in coordinating, negotiating, and a commitment to ensuring the smooth supply of materials and services.

Key Responsibilities

• Oversee procurement activities to ensure the timely and cost-effective delivery of materials and services.
• Coordinate logistics operations to optimize efficiency and reliability.
• Establish and maintain strong relationships with vendors, suppliers, and service providers.
• Promote continuous improvement and operational excellence across supply chain processes.
• Manage import and export documentation including commercial invoices, packing lists, certificates of origin, and shipping instructions.
• Ensure customs compliance for JAFZA & Mainland operations, adhering to UAE trade regulations and free zone requirements.
• Liaise with freight forwarders, shipping lines, and clearing agents to ensure smooth cargo movement.
• Handle JAFZA portal transactions including online customs declarations, import/export clearances, and inter-zone transfers.
• Negotiate contracts and agreements with suppliers to secure competitive terms and cost savings.
• Monitor inventory levels and coordinate with warehouse teams to maintain optimal stock.
• Track and analyze supply chain performance, identifying risks and implementing corrective actions.
• Arrange and monitor international shipments via air, sea, and land freight, ensuring on-time delivery.
• Resolve discrepancies in invoices, shipments, or customs clearance documentation.
• Support management in preparing cost analysis, procurement reports, and logistics forecasts.
• Ensure proper record-keeping and documentation for audits and compliance checks.
• Collaborate with finance to ensure timely vendor payments and accurate landed cost calculations.
• Stay updated with UAE import/export regulations, free zone policies, and customs tariff codes (HS Codes).
• Implement best practices for sustainable procurement and logistics efficiency.

Desired candidate profile

Skills & Competencies

• Strong knowledge of UAE trade regulations, JAFZA, and Mainland customs procedures.
• Proficiency in JAFZA Portal, Dubai Trade Portal, and e-clearance systems.
• Experience in handling import/export documentation, HS Codes, and customs declarations.
• Excellent negotiation skills with proven ability to secure cost savings and favorable terms.
• Ability to manage multiple shipments, suppliers, and logistics partners simultaneously.
• Familiarity with ERP systems (Odoo will be an added advantage).
• Analytical skills to prepare procurement cost analysis, vendor evaluations, and logistics KPIs.
• Strong organizational and multitasking abilities.
• Effective communication and interpersonal skills to work with internal teams, suppliers, and authorities.
• Problem-solving mindset with a focus on operational efficiency and compliance.
• Knowledge of air, sea, and land freight forwarding processes.
• Attention to detail for accurate documentation and reporting.

Eligibility Criteria:

• 5 to 7 Years of experience in purchase and logistics operations is essential
• A Master’s degree in Business Administration with a focus on Supply Chain Management or Logistics.
• Excellent communication, negotiation, and vendor management skills.
• A strong commitment to driving operational efficiency and improvement.
• UAE Experience is Mandatory.
• UAE Driving License & Own Car will be an added advantage.

* We offer a negotiable salary package based on experience and professional background.

Working Days & Hours : Mon to Fri , 7 AM to 5 PM

If you have the skills and experience to thrive in this role, we would love to hear from you!

Job Types: Full-time, Permanent

Pay: From AED5,000.00 per month