Purchase Officer

Job Title: Purchase Officer

Department: Procurement / Supply Chain
Reporting To: Purchase Manager

Job Purpose:

To manage the procurement of materials, equipment, and services required by the organization in a cost-effective, timely, and efficient manner while ensuring quality and compliance with company policies.

Key Responsibilities:

• Prepare, process, and maintain Purchase Orders (POs) accurately in line with company requirements.
• Conduct vendor sourcing, obtain quotations, evaluate, negotiate, and finalize purchases.
• Follow up with vendors to ensure timely delivery, dispatch details, and resolution of delays or discrepancies.
• Coordinate with internal teams (Production, Stores, Accounts, Quality, etc.) to align material requirements and approvals.
• Track and monitor open POs and pending deliveries, ensuring compliance with timelines.
• Verify and reconcile invoices, delivery notes, and GRNs with purchase orders.
• Maintain vendor database, contracts, and performance records.
• Ensure adherence to procurement policies, quality standards, and statutory requirements.
• Support in cost optimization and alternate vendor development initiatives.
• Provide regular status reports on pending POs, vendor performance, and procurement activities.
• SAP software knowledge.

Skills & Competencies Required:

• Strong negotiation and communication skills.
• Good knowledge of procurement processes and supply chain management.
• Proficiency in MS Office and ERP/Purchase software.
• Analytical and problem-solving abilities.
• Attention to detail and accuracy in documentation.
• Vendor management and relationship-building skills.

Qualifications & Experience:

• Bachelor’s degree in Commerce, Business Administration, Supply Chain, or related field.
• 2–5 years of experience in purchase/procurement (manufacturing industry preferred).
• Knowledge of GST, taxation, and import/export procedures will be an added advantage.
• Female candidates will be preferred.

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Leave encashment
• Life insurance
• Paid time off
• Provident Fund

Expected Start Date: 06/10/2025