Purchase Officer (Administration)

The Purchase Officer (Administration) is responsible for managing and overseeing the procurement of goods and services required for administrative operations. This includes identifying vendors, obtaining quotations, negotiating prices, ensuring timely delivery, and maintaining proper records while ensuring compliance with organizational policies.

Key Responsibilities:

• Handle procurement of office supplies, equipment, furniture, utilities, and administrative services.
• Source, evaluate, and negotiate with suppliers to secure cost-effective and quality products/services.
• Maintain approved vendor lists and build long-term supplier relationships.
• Prepare purchase orders, contracts, and related documentation in compliance with company policies.
• Monitor stock levels of administrative supplies and place orders as needed.
• Ensure timely delivery of purchased items and resolve any discrepancies or delays.
• Coordinate with accounts for timely vendor payments and maintain purchase records.
• Assist in budget planning and cost control for administrative procurement.
• Ensure compliance with procurement guidelines, company policies, and audit requirements.
• Provide regular reports on purchase activities and cost analysis.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
• 2–4 years of experience in procurement or purchasing, preferably in administrative or office supplies.
• Strong negotiation and vendor management skills.
• Knowledge of procurement procedures and compliance requirements.
• Excellent communication and organizational skills.
• Proficiency in MS Office and ERP/procurement software.
• High level of integrity, attention to detail, and problem-solving ability.

Job Type: Full-time

Pay: Rs40,000.00 - Rs45,000.00 per month

Work Location: In person