Purchasing Agent

Overview (Text Only):
Awarded World’s Best Small Ship Cruise line, Windstar Cruises is known for intimate yacht style experience and unique voyages to the world’s best small ports and hidden harbors. Its three sailing yachts and three all-suite yachts carry just 148 to 310 guests and cruise around the world.

Our Mission: We imagine and deliver personalized and immersive experiences 180 degrees from ordinary
Our Vision: Enriching people’s perspective through inspired travel
Our Values: Welcoming, Innovative, Now, Discipline, Serve, Teamwork, Authentic, Responsible

At Windstar Cruises, we believe our team is our greatest asset. Our success is driven by passionate, dedicated, and talented individuals who work together to achieve our vision. We offer a dynamic work environment that encourages personal growth and instills pride in every team member. We are committed to fostering a culture of fairness and diversity, providing equal opportunities for all. Come aboard and be part of a team that values your contributions and supports your professional journey.

We are seeking a Miami-based Procurement Agent to help procure and ensure timely fulfilment of all food, beverage, hotel, and medical supplies required by our company vessels at established global ports and dry dock projects.

Responsibilities (Text Only):

• Manage global loading schedule and fulfilment of all food, beverage, and hotel provisions for three assigned vessels.
• Secure competitive bids and negotiate contracts in alignment with hotel logistics budget and operational requirements.
• Lead sourcing initiatives for assigned commodities within regional markets to source, negotiate and award market bids; providing regional guest experience, charter requirements, theme cruises and other special requests as assigned.
• Manage vessel Quality & Discrepancy report, reconciling financials within established voyage period, coordinating corrective measures with vendors and vessel staff.
• Manage order to delivery process for all purchase orders including vendor confirmation, delivery to consolidator, invoice pricing & specifications match prior to loading. Finalize validation and vessel receiving within 72 hours of delivery.
• Process all vendor invoices, submitting to Accounts Payable as per defined process and within vendor terms; maintain detailed voyage files with auditable documentation.
• Collaborate with Director of Hotel Operations and Hotel General Manager to support onboard operations with purchasing standards, processes, and development.
• Collaborate with onboard operations leadership to support and meet budgeted guidelines for all commodities.
• Develop and maintain satisfactory relationships with vendors, service suppliers adhering to corporate objectives and ethics guidelines.
• Plan and execute additional projects as assigned by supervisor.
• Other duties as assigned.

Qualifications (Text Only):

• Bachelor degree in Business or related field, and minimum 3 years of direct purchasing experience in the food & beverage industry.
• Advanced skills with the Microsoft office suite, especially Word, Excel and purchasing/inventory tracking software. MXP system knowledge preferred.
• Strong negotiation skills and experience in competitive bid process.
• Exceptional communication and interpersonal skills with diverse audiences.
• Ability to work well under pressure and manage timelines.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• CPM or Supply Chain certifications preferred.
• International sourcing experience preferred.
• Cruise Line industry experience preferred.

EEO:
Windstar is committed to a diverse and inclusive workplace. We are an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, pregnancy, genetic information, protected veteran status, or any other legally protected status.