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Purchasing Agent (II or III)

United States

The Division of Purchasing is seeking a new Purchasing Agent to assist with the administrative functions of managing purchase orders and contracts within the State’s finance system, as well as supporting contract management support for state agencies.

This position can be filled as a Purchasing Agent II or a Purchasing Agent III, depending on the skills and qualifications of the chosen candidate.

Purchasing Agent II: $23.93 - $37.95/hour
Purchasing Agent III: $26.67 - $42.30/hour

Principal Duties
As a Purchasing Agent you will:

Prepare quotes, bids, requests for proposals (RFPs) and contracts.
Manage statewide cooperative contracts.
Conduct vendor outreach on statewide cooperative contracts for contract management.
Oversee and assist with procurement decisions for the State of Utah Executive Branch agencies.
Assist in the improvement of policies and procedures for the division.
Research market conditions, life cycle cost analysis, cost-benefit relationship analysis, and alternative supply sourcing.
Assist in creating Purchase Orders and processing contracts in the finance system.
Assist in contract management support of agency contracts.
Conduct data analysis on contracts.

The Best Qualified Candidate
The best qualified candidates for this position will have:

Experience using FINET (or CGI Financial) for creating purchase orders and contracts.
Experience in contract management.
Experience in public procurement.
Proficient computer skills.

Public procurement is defined as the contracting and purchasing of goods and services by a public entity, such as government departments.

Why You Should Join Our Team
We allow you to telework from anywhere in Utah! Full time remote work includes four quarterly, in-person trainings. In-person location varies around the State based on employees remote work location. In addition to a competitive comprehensive benefits package, and a great work-life balance, the Division of Purchasing provides the best opportunity to learn about public procurement, including the Utah Procurement Code. As part of our team, you will be able to work on large complex contracts while networking with public entities and negotiating with vendors.

The Department and Division
The Department of Government Operations provides support to, and enables other state agencies to fulfill their core missions.
The Utah Division of Purchasing is recognized as one of the best managed public procurement agencies in the nation.

Responsibilities

Ensures compliance with applicable federal and/or state laws, regulations, and/or agency rules, standards and guidelines, etc.
Prepares contracts and/or agreements.
Coordinates and/or acts as a liaison between agency or work unit and other agencies, work units, organizations, suppliers, etc.
Reviews documents and reconciles discrepancies; makes needed adjustments. Obtains, documents, and tabulates quotes on items covered by existing contracts.
Gathers data, prepares reports or summarizes information.
Conducts contract management assistance.
Conducts trend analysis on agency contracts.
Creates and amends purchase orders and contracts in FINET.

Supplemental Information

Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
DHRM rules apply for promotions/transfers.

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