Purchasing Assistant

BiltWise Structures, LLC is a systems-built housing companies based out of Greenwood, SC. We build modular houses in a factory setting. This business model cuts costs and production time, raises precision and quality, is a fantastic learning environment, and we believe it's the future of home building. We are an organization run by modular industry veterans, and we make high end, versatile, & quality products.

We offer great company culture, competitive pay, and comprehensive benefits.

Title: Purchasing Assistant
Reports To: Purchasing Manager
Location: Greenwood, SC

Purpose:
The Purchasing Assistant is responsible for supporting the purchasing team in acquiring materials, goods, and services needed for company operations. This role ensures that procurement tasks are completed efficiently and cost-effectively, contributing to smooth inventory management, cost control, and overall operational success.

• Essential Functions:

o Assist in preparing and processing purchase orders, ensuring correct quantities and specifications are ordered

o Monitor inventory levels and collaborate with the purchasing team to forecast future needs and reorder supplies accordingly.

o Maintain communication with suppliers to obtain pricing, negotiate terms, and follow up on order status.

o Verify that all purchased items meet company quality standards and are delivered on schedule.

o Track and update the status of orders, ensuring accurate delivery and receipt documentation.

o Review and process invoices for payment, ensuring discrepancies are resolved in a timely manner.

o Maintain organized records of all purchasing transactions, including orders, invoices, receipts, and contracts.

o Assist in researching potential new suppliers and products that may offer improved pricing, quality, or availability.

o Collaborate with other departments to ensure that materials and supplies are delivered on time to meet production and operational needs.

o Assist in managing returns or exchanges with vendors when necessary.

o Monitor & organize the company AP email account daily

o Match inventory AP invoices against packing slips daily

o Post inventory AP invoices into the QuickBooks system, matching against the open PO & resolving discrepancies with Purchasing Manager daily

o Respond to vendor inquiries with regards to AP questions

o Research vendor statements to insure that all invoices have been received, posted and accounted for.

o Follow up with management with regards to non-inventory vendor invoice approvals & post these invoices in QuickBooks daily.

o Obtain proper documentation from new vendors in order to establish new vendors in QuickBooks.

o Maintain current vendor certificates of insurance and any other vendor information changes

o Other duties may be assigned as needed

• Required Skills & Abilities:

o Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities.

o Proficiency in Microsoft Office Suite and purchasing software (e.g., SAP, Oracle, or similar).

o Detail-oriented with strong analytical abilities to track inventory, process orders, and resolve discrepancies.

o Excellent communication skills to collaborate with internal teams and external suppliers.

o Ability to negotiate with vendors to secure favorable terms and prices.

o Strong problem-solving skills to handle purchasing-related challenges effectively.

o Knowledge of basic procurement processes, inventory management, and cost control.

o Ability to work independently and as part of a team to meet company objectives and timelines.

o Physical stamina to manage tasks that may involve standing, walking, or lifting materials as necessary.

Physical Requirements:

• Physical Activity

• Ability to stand, walk, and move for extended periods of time.
• Frequent sitting, standing, bending, or kneeling.
• Ability to lift, push, or pull up to 75 pounds
• Repetitive motions (e.g., typing, assembling, lifting).

• Manual Dexterity

• Ability to use hands and arms for fine manipulation (e.g., operating tools, handling materials).
• Hand-eye coordination for precision tasks.

• Mobility

• Ability to climb stairs or ladders.
• Ability to work in confined or elevated spaces (if applicable).

• Visual and Hearing Requirements

• Clear vision (e.g., close-up work, long-distance observation).
• Ability to distinguish colors (if necessary for safety or precision work).
• Adequate hearing to detect alarms or verbal instructions in a noisy environment.

• Environmental Conditions

• Ability to work in varying conditions (e.g., exposure to extreme temperatures, outdoor environments, or noisy spaces).
• Tolerance to potential exposure to chemicals, fumes, dust, or hazardous materials (if applicable).

• Endurance

• Ability to maintain physical activity for long periods, often under strenuous conditions.
• Capacity to respond to emergency situations (e.g., physical agility for quick movements)

Team Environment:

BiltWise Structures provides the necessary training and support for success. Join the BiltWise Team as we forge the future of construction and working with our clients, change the state of housing by opening the door to attainable homes of the highest quality for more and more families.

Biltwise Structures is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, pregnancy, gender identity, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.

We are committed to creating an inclusive and diverse workplace, where everyone is treated with respect and given equal opportunities to thrive. Our hiring decisions are based on qualifications, merit, and business needs.

If you require reasonable accommodation during the application or hiring process, please let us know. We will make efforts to provide necessary accommodations in compliance with applicable laws.

By joining Biltwise Structures you become part of a team that values diversity and believes in building an environment that fosters mutual respect, collaboration, and innovation.

Biltwise Structures is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding nondiscrimination and affirmative action.