Purchasing Assistant

Job Summary:

Supporting the Procurement Department by performing a range of tasks to supplier management, order placement, and inventory management. Responsible in maintaining accurate record and invoices of all procurement related activities.

Responsibilities and Obligations:

Main Duties:

• Assisting in the development of purchase orders and sending them to suppliers
• Monitoring and tracking supplier deliveries to ensure timely receipt of goods or services
• Maintaining accurate records of all procurement-related activities
• Communicating with suppliers regarding pricing, product availability, and delivery schedules
• Helping to research potential suppliers and compare their products, prices, and services
• Working with the inventory team to maintain appropriate stock levels
• Assisting with the resolution of invoice discrepancies and disputes
• Helping to ensure compliance with all company procurement policies and procedures
• Preparing and maintaining purchasing reports for review by management.
• Process purchasing orders.
• Ensure that all procured items meet the required quality standards and specifications.
• Prepare cost estimates and manage budgets.
• Maintain updated records of purchased products, delivery information, and invoices.
• Working with the purchasing manager to run the purchasing department.
• Signing and reviewing purchasing agreements with vendors, monitoring their performance and renegotiating contracts.
• Follow up with suppliers, as needed, to confirm or change orders.
• Liaise with warehouse staff to ensure all products arrive in good condition

Qualifications:

1. Previous Purchasing Assistant experience required;

2. Knowledge of market research;

3. Computer literate in Microsoft Window applications and relevant computer applications;

4. University/College degree in a related discipline an asset;

5. Excellent communication and organizational skills;

6. Strong interpersonal and problem-solving abilities;

7. Highly responsible & reliable;

8. Ability to work cohesively as part of a team;

9. Ability to focus, remaining calm and courteous at all times

Job Type: Full-time