Purchasing Assistant

Job Overview
As a key member of the Project Team, the Project Purchasing Assistant will play a vital role in supporting all aspects of the procurement process. Responsibilities include sourcing, pricing, purchasing, cataloging, and coordinating materials and services essential to production. This includes raw materials (metals, brass, plastics), fabricated parts (stampings, castings), electro-mechanical components (subassemblies, systems), outside services, and other critical resources required to manufacture the company’s high-mix, low-volume products. You’re not purchasing truckloads of materials or negotiating bulk‑market discounts. Instead, your focus is on sourcing smaller quantities—often one or a few items at a time—specifically tailored to the needs of each project or build.

Duties

• Take continuous direction from the Engineering Department about project needs and current priorities to ensure the timely flow of material throughout the life of each project.
• Work directly with established vendors to obtain and confirm pricing, availability and delivery; coordinate changes/developments between company and vendors.
• Research, document and maintain accurate vendor master data and individual contact record database.
• Facilitate and foster positive outside vendor relations.
• Create Purchase Orders that adhere to the company’s policies and procedures.
• Maintain all records associated with the purchasing function, including the accurate input of parts, cost, delivery and other job-related information into the ERP system.
• Monitor outstanding orders to ensure availability, quantity, delivery dates, quality and vendor compliance with terms of purchase.
• Provide vendor updates and relevant information to engineering, sales and accounting as they arise.
• Evaluate delivered order accuracy and vendor performance; collect feedback from the shop floor, receiving and engineering to determine the source of any issues and orchestrate corrective action.
• Initiate a review of unused inventory for each completed project and process returns in a timely manner.
• Work with Accounts Payable to address and resolve invoice discrepancies.
• Provide timely responses to inbound email messages and follow-up to outbound correspondents.
• Document new and maintain accurate processes/instructions for all position responsibilities and provide assistance keeping company-wide documentation up to date.
• Assist with answering, screening and routing the incoming phone lines as well as handling all inbound/outbound calls pertinent to the purchasing function.
• Additional sourcing, business support tasks and a variety of special projects as needed.

Join us as a Purchasing Assistant and become an integral part of our mission to streamline operations while fostering strong supplier relationships. If you thrive in a fast-paced environment where proactive problem-solving is valued, we want to hear from you!

Pay: $24.00 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person