Purchasing Assistant

Job Purpose

To support the Purchasing Manager in executing local and international procurement activities, following up with suppliers, ensuring accuracy of documentation, and monitoring logistics processes until goods are delivered to the warehouse in line with approved timelines and cost

Key Responsibilities

• Prepare purchase orders based on Purchasing Manager instructions
• Follow up on delivery schedules and agreed quantities to ensure compliance
• Track international shipments from booking until arrival at the warehouse
• Prepare and review import documents (Invoice, Packing List, Bill of Lading, Certificate of Origin)
• Coordinate with freight forwarders and customs brokers regarding clearance documentation
• Monitor receipt of goods and ensure quantities and specifications match purchase orders
• Update procurement and shipment data in ERP systems or Excel
• Prepare reports on open orders and incoming shipments
• Maintain proper filing and organization of procurement and import documents
• Report any shortages or damages in shipments to the Purchasing Manager
• Coordinate with warehouse team regarding expected items and arrival timelines

Qualifications & Requirements

• 2–4 years of experience in procurement or supply chain
• Knowledge of import procedures and customs clearance
• Experience handling international shipping documents
• Strong organizational and follow-up skills
• Proficiency in Excel and ERP systems
• Good command of both English and Arabic

نوع الوظيفة: دوام كامل

الراتب المدفوع: ﷼١٫٠٠ لكل شهر

سؤال (أسئلة) طلب التقدم:

• Do you have experience in import procedures and customs clearance?
• Do you have experience handling international shipping documents?
• What is your level of proficiency in Excel or ERP systems?
• What is your proficiency in both English and Arabic?

الخبرة:

• procurement or supply chain: سنتان (مطلوب)

الموقع:

• جدة (مطلوب)