Administrative / Purchasing Assistant

Job Description:

Job Summary

Arshia is looking for a detail-oriented and proactive Administrative Assistant / Purchasing Assistant to support procurement and administrative operations. This role will work closely with the Procurement & Administrative Coordinator to ensure accurate purchasing, proper documentation, and smooth day-to-day coordination. The ideal candidate has strong Excel skills and experience handling both electronic and non-electronic appliances.

Key Responsibilities

• Prepare and maintain purchase order (PO) lists and track order status
• Coordinate daily procurement and operational follow-ups with vendors and internal teams
• Document all communications, updates, and changes related to SKUs and orders
• Maintain and update vendor records, product categories, and specifications
• Ensure procurement files (POs, quotations, contracts, delivery notes) are accurate, organized, and audit-ready
• Support internal audits by ensuring complete and accessible documentation
• Provide general administrative support to ensure efficient workflow and compliance

Technical Skills Required

• Strong Microsoft Excel skills (data tracking, reports, accuracy checks)
• Knowledge of procurement and purchasing processes
• Familiarity with electronic and non-electronic appliances
• Experience handling procurement documentation and order tracking

Soft Skills Required

• Strong communication and coordination skills
• High attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines
• Problem-solving and decision-making skills
• Ability to work independently and collaboratively within a team
• Good organizational and time-management skills