Purchasing & Distribution Admin Assistant

Job Summary
We are seeking a highly organized and detail-oriented Purchasing & Distribution Administrative Assistant to support our production and operations team. This key position will assist with inventory control, purchasing, cost analysis, order management, and production reporting.

Responsibilities:

• Inventory Control: Maintain accurate inventory records for raw materials, packaging, and finished goods through cycle counts, reconciliations, and database updates.
• Demand Planning: Monitor production schedules and forecast materials to avoid shortages and delays.
• Cost Analysis: Calculate labor and material costs for new product developments and process changes to assist in pricing and budgeting.
• Functional Metrics: Track and analyze data related to material usage and production efficiency.
• Material Flow Tracking: Review technical specifications and monitor incoming/outgoing raw materials to reduce waste and optimize yield.
• Product Labeling: Create and maintain accurate product labels and ensure all data is entered correctly in inventory and production systems.
• Reporting: Generate and present regular reports on inventory levels, purchasing trends, and production statistics.
• Process Improvement: Recommend and implement improvements in inventory, purchasing, and production procedures.
• Order Management: Enter customer orders in QuickBooks, coordinate outbound deliveries, generate invoices, and manage customer service issues.
• Communication: Keep production and relevant teams informed of order changes, shortages, and delivery delays.
• Purchasing: Order raw materials, packaging, and PPE; track expenses in QuickBooks; verify invoices and submit to accounting.
• Shipping Coordination: Prepare shipping documents and coordinate schedules with suppliers and logistics providers.

Qualifications:

• Previous administrative experience in a manufacturing or production environment preferred
• Strong knowledge of inventory systems and purchasing processes
• Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook)
• Excellent communication and organizational skills
• Strong attention to detail and problem-solving ability
• Ability to prioritize and manage multiple tasks in a fast-paced setting
• High school diploma or equivalent required;

Join us as a Distribution Assistant and contribute to our commitment to excellence in supply chain management!

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person