Purchasing & Operations Assistant

About the Role

Cal-Mar Foods is a family-owned and operated food logistics and export company based in Oakland, CA. We are seeking a full-time Purchasing & Operations Assistant to support daily purchasing, scheduling, inventory tracking, record keeping, and administrative coordination tasks. The position will work closely with the General Manager and Lead Purchaser, supporting the day-to-day operations. This role focuses on organization, follow-through, and clear communication with vendors, partners, and internal teams.

The office is a modular container office located near the Port of Oakland with hybrid work flexibility following the training and onboarding period.

Responsibilities

• Organize, verify, and save purchase orders and related documentation
• Communicate with vendors regarding deliveries, discrepancies, and claims
• Assist with booking freight, tracking shipments, and following up on delivery updates
• Assist with receiving documentation and inventory management
• Maintain organized digital filing systems (Dropbox and shared drives)
• Communicate purchasing updates with related parties

Qualifications

• Basic knowledge of Microsoft Excel, Word, and Outlook
• Strong attention to detail and organizational skills
• Clear written and verbal communication
• Ability to work independently and manage routine tasks responsibly
• Experience in logistics, purchasing, or supply chain is a plus but not required

We are open to training someone who is dependable, organized, and interested in developing long-term operational skills. We value long-term team members and are ideally seeking someone interested in building stability and growing with a small operations team.

Compensation & Benefits

• $28 – $30 per hour depending on experience
• Health insurance
• Dental insurance
• 401(k) with company match
• Paid time off
• Discretionary year-end performance bonus

Pay: $28.00 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Experience:

• work: 1 year (Preferred)

Work Location: Hybrid remote in Oakland, CA 94607